EHCP Coordinator

Aspire People; Southampton; On-site; GBP 28,000 - 34,000; Part time

Benefits offered by this job

Local Government Pension Scheme

Employee assistance programme

Subsidised eye tests

Free on-site parking

Staff development funding

Job summary

Aspire People is seeking an EHCP Coordinator for a term-time only role, across two sites. You will lead the EHCP Annual Review process, coordinate with students, parents and staff, and ensure bespoke support plans are in place within six weeks.

The role supports safeguarding and partnership with external professionals across both locations. You will work with Learning Support and wider teams to deliver timely reviews, manage records in MIS systems, and contribute to funding and local-authority

Qualifications

• Experience with EHCP processes, ideally within a post-16 or Further Education setting.
• Ability to manage a caseload and meet statutory deadlines.
• Strong written and verbal communication with a wide range of stakeholders.

Responsibilities

• Coordinate and chair the EHCP Annual Review process for an assigned caseload, ensuring statutory deadlines and quality standards are met.
• Gather input from students, parents, and staff ahead of reviews and complete post-review documentation on time.
• Establish individual support plans for EHCP students within 6 weeks of starting their programme.
• Liaise with external professionals, Local Authorities and Statutory Assessment Teams.
• Work with curriculum, careers, admissions and student services across both sites to ensure joined-up support.
• Provide cover for colleagues chairing annual reviews and support team training and development.

Skills

SEND/EHCP processes

Organisation & time management

Communication skills

Travel between sites

Tools

ProSolutions

Pro-Monitor

Job description

EHCP Coordinator Term-time only | Minimum 30 hours/week over 39 weeks | Spine Point 27 | Based across 2 sites

An exciting opportunity has arisen for an EHCP Coordinator to join a dedicated Learning Support team, working across two sites. This is a rewarding role for someone passionate about ensuring young people with Education, Health and Care Plans (EHCPs) and High Needs receive the right support to thrive in their education.

Acting as Lead Professional, you will manage a caseload of students, coordinating the EHCP Annual Review process from start to finish and ensuring every student has the bespoke support they need to succeed.

Key responsibilities:

• Coordinate and chair the EHCP Annual Review process for an assigned caseload, ensuring all statutory deadlines, legal frameworks, and quality standards are consistently met
• Gather input from students, parents, and staff ahead of reviews, and complete post-review documentation within required timeframes
• Ensure appropriate, individual support plans are established for EHCP students within 6 weeks of starting their programme
• Liaise closely with external professionals - including speech and language therapists, occupational therapists, and physiotherapists - as well as Local Authorities and Statutory Assessment Teams
• Work with curriculum, careers, admissions, and student services teams across both sites to ensure a joined-up approach to student support
• Support students transitioning into or within the organisation, including attending school annual reviews, transition meetings, and welcome/enrolment events
• Maintain accurate, up-to-date records across MIS platforms (e.g. ProSolutions, Pro-Monitor) and contribute to funding requests and Local Authority returns, including top-up funding applications
• Provide cover for colleagues chairing annual reviews when needed, and support wider team training and development

What we're looking for:

• Proven experience working within SEND/EHCP processes, ideally within a post-16, Further Education, or similar setting
• Strong organisational and time-management skills, with the ability to manage a demanding caseload across multiple sites against statutory deadlines
• Excellent written and verbal communication skills, with confidence liaising across a wide range of stakeholders - parents, external agencies, and multi-disciplinary professional teams
• A sound understanding of safeguarding principles and their application to vulnerable groups
• A collaborative, proactive approach and genuine commitment to improving outcomes for young people with additional needs
• A willingness and ability to travel between sites as required

What's on offer:

• Local Government Pension Scheme
• Employee assistance programme, including access to counselling support
• Subsidised eye tests and prescription lenses for VDU users
• Free on-site parking
• Access to ongoing staff development and training funding
• The opportunity to make a genuine, lasting difference in the lives of young people with additional needs

Aspire People Limited provides services as an Education Agency and an Education Employment Business. Aspire People is committed to safeguarding and promoting the welfare of pupils and expects every candidate to share this commitment. Placements are subject, to appropriate Child Protection screening, including checks with former employers and the Disclosure and Barring Checks