Office Manager

Tipalti; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

Tipalti, a leading fintech company, is seeking an office manager to support various business units. The ideal candidate will have proven experience in office management, excellent organizational skills, and the ability to multitask in a fast-paced environment. This role involves overseeing administrative tasks, managing vendor relationships, and ensuring a productive office atmosphere.

Benefits

Lunch paid for 3 days a week

Private Medical and Dental cover

£100 paid towards Mobile and £26 towards internet

Free breakfast and snacks

25 days PTO

Qualifications

• Experience managing office tasks for 100+ people.
• Ability to work independently with little supervision.
• Experience managing third-party vendors for office maintenance.

Responsibilities

• Be the first point of contact in the office for visitors and colleagues.
• Organize and schedule office events.
• Oversee administrative tasks and monitor office supplies.

Skills

Time Management

Multitasking

Organizational Skills

Professionalism

Creativity

Education

Proven office management experience

Job description

We are looking for an energetic professional who doesn't mind wearing multiple hats. You will be the heart of the office and support the success of each business unit within the office. Experienced in handling a range of tasks and able to work independently with little supervision. Well organized, flexible and someone who enjoys the challenges of supporting an office community of diverse people.

Why join Tipalti?

Tipalti is one of the world’s fastest-growing fintech companies. We free finance professionals to lead by modernizing the entire payables operation. We are a well-funded, late-stage start-up backed by high-profile investors. Our 2021 Series F funding round raised $270 million, valuing us at over $8.3 billion. With total funding of just over $550 million, and with more than 5000 global customers, Tipalti is one of the most valuable private fintech companies in the world.

At Tipalti, we pride ourselves on our collaborative culture, the quality of our product and the capabilities of our people. Tipaltians are passionate about the work they do, and keen to get the job done. Tipalti offers competitive benefits, a flexible workplace, career coaching, and an environment where diverse individuals can thrive and make an impact. Our culture ensures everyone checks their egos at the door and stands ready to reach for success together.

Founded in Israel in 2010, Tipalti is a global business headquartered in the San Francisco Bay Area (Foster City) with offices in Tel Aviv, Plano, Toronto, Vancouver, London, Amsterdam and Tbilisi.

In this role, you will be responsible for:

• Be the first point of contact in the office for visitors and colleagues
• Organize, Plan and schedule office events (parties, happy hours, off site meetings, etc.)
• Oversee administrative tasks (mail sorting and routing)
• Monitor office supplies and ordering of supplies
• Manage relationships with third party vendors, service providers and landlord
• Provide general support to visitors
• Maintain a safe and healthy working environment, ideally experienced with EHS programs
• Oversight for provision of a food and beverage program
• Responsibility for office security - access card administration
• Responsible for a desk reservation system
• Oversight of vendors for maintenance and cleaning

About you

• Proven office management experience. Ideally 100+ people
• Knowledge of office management responsibilities, systems and procedures
• Excellent time management skills and ability to multitask and prioritize work
• Organized, inquisitive, creative and friendly personality
• Ability to address the needs of colleagues with professionalism and tact
• Undeterred by a fast paced environment
• Experience managing third-party vendors to keep the office clean, safe, fed and in good working order
• Pro-actively ensure that team members have the office support that they need to be successful with their work

Our benefits package includes:

An open and inclusive culture and work environment

Work closely with Automation for some of the worlds fastest growing companies

Lunch paid for 3 days a week in the office

Private Medical and Dental cover

£100 paid towards Mobile and £26 towards internet paid into salary each month

Free breakfast and snacks.

️25 days PTO

Interested in learning more about us?

Tipalti is the only company handling both global partner payments and accounts payable workflows for high-velocity companies across the entire financial operations cycle: onboarding and managing global suppliers, instituting procurement controls, streamlining invoice processing and approvals, executing payments around the world, and reconciling payables data across a multi-subsidiary finance organization. Tipalti enables companies to scale quickly by making payables strategic with operational, compliance, and financial controls. Through Tipalti, our clients can efficiently and securely pay thousands of partners and suppliers in 196 countries within minutes.

Tipalti is fueled by a commitment to our customers and a desire to build lasting connections. Our client portfolio includes high-velocity businesses such as Amazon Twitch, GoDaddy, Roku, WordPress.com, and ZipRecruiter. We work hard for our 98% customer retention rate which is built on trust, reliability and innovation. Tipalti means we handled it" - a mission to which we are constantly committed.

Accommodations
Tipalti champions inclusive teams, in which every voice counts. We are committed to recruiting diverse candidates with varied personal experiences and abilities. We welcome applications from candidates belonging to historically underrepresented or disadvantaged groups, and maintain an equitable Talent Acquisition process that is free from discrimination.

As an equal opportunities employer, Tipalti complies with employment and human rights laws across the various jurisdictions in which we operate. Should you require reasonable adjustments or accommodations during the recruitment process, including access to alternate formats of materials, meeting spaces, or other accommodations that could better enable your full participation, please reach out [e-mail] for assistance.

Privacy
We are committed to protecting the privacy interests of job applicants and candidates. For more information about our privacy practices during our Talent Acquisition process, please refer to our Job Candidate Privacy Notice below:

Job Candidate Privacy Notice | Tipalti

www.tipalti.com/privacy/job-candidate-privacy-notice/