Dynamic Office & Operations Manager

Energypeople Ltd; Essex; On-site; GBP 28,000 - 42,000; Full time

Job summary

Energypeople Ltd is seeking an organised Office Manager to act as the operational hub of the business, supporting finance, administration, HR, and customer service activities.

You will manage invoices, timesheets, onboarding, HR queries, and procurement while coordinating schedules and maintaining data integrity across systems. A proactive communicator with attention to detail will thrive in this growing firm.

Qualifications

• Experience in office, business, or operations administration.
• Knowledge of accounting, finance and bookkeeping.
• Confident using Sage 50 (desirable) and Microsoft Office applications.
• Highly organised with strong attention to detail.
• Able to manage multiple priorities and work independently.
• Professional communicator with excellent customer service skills.

Responsibilities

• Manage supplier invoices, payments, expenses, and financial records.
• Process timesheets, support payroll administration, and prepare customer invoices for Time & Materials contracts.
• Act as the first point of contact for customers, suppliers, and general enquiries via phone, email, and in person.
• Coordinate employee onboarding, holiday and sickness records, and respond to HR queries.
• Maintain approved supplier records and oversee office procurement, including stationery and consumables.
• Monitor staff availability and project schedules using Sage Coretime.
• Support ISO 9001 administration, document control, and quality processes.
• Maintain company databases, document management systems, and project records.
• Prepare reports, meeting agendas, and accurate meeting minutes.

Skills

Office admin

Customer service

Finance & bookkeeping

Sage 50

MS Office

Tools

Sage 50

Sage Coretime

Microsoft Office

Job description

Energypeople Ltd is seeking an organised Office Manager to act as the operational hub of the business, supporting finance, administration, HR, and customer service activities.

You will manage invoices, timesheets, onboarding, HR queries, and procurement while coordinating schedules and maintaining data integrity across systems. A proactive communicator with attention to detail will thrive in this growing firm.