Office & Ops Manager: Finance, HR & Admin

Energypeople Ltd; Colchester; On-site; GBP 28,000 - 42,000; Full time

Job summary

Energypeople Ltd is seeking an organised Office Manager to act as the operational hub, supporting finance, administration, HR and customer service. You will handle invoicing, timesheets, payroll assistance, onboarding and supplier relations.

The role requires strong organisational skills, experience with office software, and a proactive approach to coordinating procurement, records, and reports to keep a growing business running smoothly.

Qualifications

• Experience in office, business, or operations administration.
• Knowledge of accounting, finance and bookkeeping.
• Familiarity with Sage 50 and MS Office is desirable.
• Highly organised with strong attention to detail.
• Able to manage multiple priorities and work independently.
• Excellent customer service and professional communication.

Responsibilities

• Manage supplier invoices, payments, expenses, and financial records.
• Process timesheets, support payroll administration, and prepare invoices.
• Act as the first point of contact for customers and suppliers.
• Coordinate employee onboarding, holidays and sickness records.
• Oversee office procurement and supplier records.
• Monitor staff availability and project schedules using Sage Coretime.
• Support ISO 9001 administration and document control.
• Maintain company databases, document management systems, and project records.
• Prepare reports, meeting agendas, and accurate meeting minutes.

Skills

Office administration

Operations administration

Attention to detail

Multitasking

Customer service

Professional communication

Tools

Sage 50

Sage Coretime

Microsoft Office

Job description

Energypeople Ltd is seeking an organised Office Manager to act as the operational hub, supporting finance, administration, HR and customer service. You will handle invoicing, timesheets, payroll assistance, onboarding and supplier relations.

The role requires strong organisational skills, experience with office software, and a proactive approach to coordinating procurement, records, and reports to keep a growing business running smoothly.