Office Manager

Eames Consulting; Greater London; On-site; GBP 30,000 - 45,000; Full time

Job summary

Eames Consulting is seeking a highly organised and proactive Office Manager & Executive Assistant to ensure the smooth running of our office while providing high-level support to senior leadership. This role combines office management, executive support, and event coordination in a dynamic environment.

The ideal candidate will possess strong organisational skills, attention to detail, and experience across administrative processes to a high standard. The office is based in Greater London, with working hours Monday to Thursday.

Qualifications

• Exceptional organisational and time management skills, with the ability to manage multiple priorities.
• Strong communication and stakeholder management skills across all levels.
• High attention to detail with a proactive, solution-focused approach.
• Ability to work independently and remain calm under pressure.
• Experience coordinating diaries, logistics, events, and administrative processes to a high standard.

Responsibilities

• Oversee the day-to-day management of the office in partnership with the building management team.
• Lead the planning and delivery of internal and external events.
• Manage end-to-end event logistics, including venues, suppliers, catering, and AV requirements.
• Coordinate internal and external meetings, including agendas, materials, and room bookings.
• Arrange domestic and international travel, including flights, accommodation, and visas.

Skills

Organisational skills

Time management

Communication skills

Attention to detail

Stakeholder management

Job description

Reporting to: Operations Director

Location: Office-based (Monday–Thursday)

About the Role

We are seeking a highly organised and proactive Office Manager & Executive Assistant to ensure the smooth running of our office while providing high‑level support to senior leadership. This is a varied and hands‑on role combining office management, executive support, and event coordination in a fast‑paced environment.

Key Responsibilities

Office Management

• Oversee the day‑to‑day management of the office in partnership with the building management team
• Proactively identify and report maintenance and upkeep issues, attending monthly building reviews
• Maintain a clean, organised, and professional working environment, including desks and communal areas
• Manage office supplies and stock levels, ensuring the office is fully equipped at all times
• Support office moves and internal reconfigurations, including furniture and workspace changes
• Order company gifts, stationery, and general office supplies
• Own Health & Safety processes, including Fire Marshal duties, First Aid provision, and emergency procedures
• Manage incoming and outgoing post, including courier arrangements
• Maintain an accurate and up‑to‑date asset register

Events Management

• Lead the planning and delivery of internal and external events, including client roundtables, performance updates, and networking events
• Manage end‑to‑end event logistics, including venues, suppliers, catering, and AV requirements
• Act as the central point of contact for stakeholders, collaborating with Sales, Finance, and Marketing teams
• Support the preparation of presentations, communications, and event materials
• Oversee on‑the‑day delivery to ensure a high‑quality and seamless experience
• Manage complex diaries and schedules for the Founder, CEO, and Board members across multiple time zones
• Prioritise meetings and resolve scheduling conflicts efficiently
• Coordinate internal and external meetings, including agendas, materials, and room bookings
• Arrange domestic and international travel, including flights, accommodation, and visas
• Prepare meeting packs, board papers, and reports as required
• Manage expense submissions and receipt tracking
• Monitor deadlines and ensure follow‑ups on key actions

Skills & Experience

• Exceptional organisational and time management skills, with the ability to manage multiple priorities
• Strong communication and stakeholder management skills across all levels
• High attention to detail with a proactive, solution‑focused approach
• Ability to work independently and remain calm under pressure
• Experience coordinating diaries, logistics, events, and administrative processes to a high standard
• Professional, adaptable, and team‑oriented mindset
• Previous experience in office management, executive support, events, or operations roles preferred
• Ability to handle confidential information with discretion and professionalism

Working Hours

• Monday–Thursday: 09:00 – 17:30
• Friday: 09:00 – 16:00
• Some flexibility required to support events