Office Manager

Criterion Capital; Greater London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading investment firm in Greater London is seeking an Office Manager to ensure efficient daily operations and support company productivity. You will manage office procedures and serve as the primary point of contact for visitors. Ideal candidates have proven experience in administrative management, excellent organisation skills, and proficiency in Microsoft Office. Join us to play a vital role in maintaining a productive workplace!

Qualifications

• Proven experience in office or administrative management.
• Strong organisational and multitasking abilities.
• Excellent communication and interpersonal skills.

Responsibilities

• Manage day-to-day office operations, including switchboard and supplies.
• Serve as primary point of contact for all office visitors.
• Coordinate company meetings and travel arrangements.
• Assist with expense tracking and vendor management.

Skills

Organisational skills

Multitasking

Communication skills

Interpersonal skills

Problem-solving

Attention to detail

Tools

Microsoft Office

Yardi

Procore

Job description

The Office Manager oversees daily administrative operations, ensuring the workplace runs efficiently and supports company productivity. This role is responsible for coordinating office procedures and supporting various teams with organisational tasks.

Key Responsibilities

• Manage day-to-day office operations, including switchboard, supplies, equipment, and facilities maintenance
• Serve as primary point of contact for internal and external stakeholders, receive and greet all office visitors
• Coordinate company meetings, room bookings, events and travel arrangements
• Familiarisation of new starters, help with their desk set up, liaising with IT regarding equipment requirements
• Monitoring Reception Mailbox, responding to emails, meeting requests etc
• Process POs, invoices and licensing applications
• Draft and distribute company-wide communications regarding standard procedures and announcements
• Implement and maintain office policies
• Assist with expense tracking and vendor and supplier management
• Maintain secure and organised records, databases, and filing systems
• Ensure compliance with safety regulations and office standards
• Support teams with administrative and operational tasks as needed

Required Skills & Qualifications

• Proven experience in office or administrative management
• Strong organisational and multitasking abilities
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office, Yardi and Procore preferable
• Ability to handle confidential information with discretion
• Problem-solving mindset and attention to detail