Office & Operations Coordinator

Tate Recruitment; Greater London; On-site; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Benefits package

Bonus potential

Job summary

Tate Recruitment is seeking an organised, proactive receptionist and facilities coordinator for its London office. You'll keep the office running smoothly, support administration, and deliver a professional front-of-house experience for employees and visitors.

The role offers variety, exposure across multiple business areas and the chance to work with stakeholders at all levels. You will need strong Excel and MS Office skills, excellent computer literacy and outstanding attention to detail.

Qualifications

• Strong Excel and Microsoft Office skills.
• Excellent computer literacy and confidence using multiple systems.
• Highly organised with exceptional attention to detail.
• Proactive, resourceful and happy to take ownership; professional communication with stakeholders at all levels.
• Ability to work effectively in a busy environment and manage competing priorities.
• Experience within office coordination, administration, operations, facilities or a similar support role.

Responsibilities

• Coordinating office operations and workplace administration
• Supporting health & safety processes, compliance records and wellbeing initiatives
• Managing office supplies, stock levels and supplier relationships
• Assisting with onboarding and offboarding activities
• Supporting meeting room management, visitor coordination and front-of-house duties
• Processing invoices and maintaining operational records
• Helping to organise office events, catering and employee engagement activities
• Providing administrative support across various business functions

Skills

Excel

Microsoft Office

Attention to detail

Stakeholder communication

Job description

£30,000 - £40,000 plus a very attractive benefits package

Are you a highly organised, proactive and ambitious individual looking for a role that offers variety, responsibility and the chance to be at the heart of a successful business?

We are partnering with a fantastic organisation known for its collaborative culture, supportive leadership and excellent employee benefits. This is a brilliant opportunity for someone who enjoys being the go-to person, thrives in a fast-paced environment and takes pride in creating a smooth and professional workplace experience.

This is a truly multifaceted role where no two days are the same. You'll be based on reception and you'll play a vital part in keeping the office running seamlessly, supporting facilities and operations, coordinating administration, assisting with workplace health & safety initiatives and delivering an exceptional front-of-house experience for employees and visitors alike.

We're looking for someone who is bright, switched on and eager to learn, with a natural ability to juggle multiple priorities and build strong relationships across the business. You'll be confident working with data, systems and reporting, with strong Excel skills and excellent overall computer literacy.

What You'll Be Doing:

• Coordinating office operations and workplace administration
• Supporting health & safety processes, compliance records and wellbeing initiatives
• Managing office supplies, stock levels and supplier relationships
• Assisting with onboarding and offboarding activities
• Supporting meeting room management, visitor coordination and front-of-house duties
• Processing invoices and maintaining operational records
• Helping to organise office events, catering and employee engagement activities
• Providing administrative support across various business functions

What We're Looking For:

• Strong Excel and Microsoft Office skills
• Excellent computer literacy and confidence using multiple systems
• Highly organised with exceptional attention to detail
• Proactive, resourceful and happy to take ownershipProfessional, personable and confident communicating with stakeholders at all levels
• Ability to work effectively in a busy environment and manage competing priorities
• Experience within office coordination, administration, operations, facilities or a similar support role

What's in it for You:

• A welcoming, supportive and genuinely friendly team
• A varied role with exposure across multiple areas of the business
• Excellent benefits and bonus potential
• Modern London offices and a positive working environment
• Career development opportunities within a successful and growing organisation
• A company that values teamwork, initiative and having fun while delivering results

If you're an enthusiastic and driven individual looking for a role where you can make a real impact, develop your skills and become an integral part of a fantastic team, we'd love to hear from you.