Dynamic Office Operations & Admin Support (Edinburgh)

PowerToFly; City of Edinburgh; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Pension

Vitality healthcare

Education sponsorship

Gym contribution

Cycle-to-work

Volunteer days

Job summary

Esri is seeking an experienced Administrative Assistant to join our Edinburgh UK office. You will support and empower our Software Development and Product Engineering teams by managing day‑to‑day office operations, coordinating information flow, and facilitating necessary approvals for a range of requests.

You’ll act as the first point of contact in Edinburgh, handle travel planning, onboarding and HR collaboration, and ensure data privacy and policy compliance.

Qualifications

• GCSEs in English and Maths or equivalent.
• At least two years in office management/administration in a multinational company.
• Excellent verbal and written communication in English.
• Must have current UK work authorisation.

Responsibilities

• Manage office operations, supplies, catering, and equipment to keep Edinburgh office productive.
• Interface with landlord and vendors; coordinate contracts and contractor work.
• Be the first point of contact in Edinburgh and ensure successful meetings.
• Handle inbound calls, travel planning, and general administrative support.
• Support HR onboarding, compliance, and data privacy efforts.
• Provide high-level admin support to development teams globally.
• Collaborate with European, Asian, and US administrative colleagues to align processes.
• Organise team-building and office morale events.

Skills

Communication skills

Time management

Organisational skills

Attention to detail

English proficiency

Customer service

Collaboration

Microsoft Office

Education

GCSEs in English and Maths

Bachelor's degree or equivalent commercial education

Tools

Excel

Word

Email systems

Job description

Esri is seeking an experienced Administrative Assistant to join our Edinburgh UK office. You will support and empower our Software Development and Product Engineering teams by managing day‑to‑day office operations, coordinating information flow, and facilitating necessary approvals for a range of requests.

You’ll act as the first point of contact in Edinburgh, handle travel planning, onboarding and HR collaboration, and ensure data privacy and policy compliance.