Marketing Assistant

Esri UK; Aylesbury; Hybrid; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Bonus scheme

6% pension

Private healthcare

Cash plan

Monthly gym/wellbeing contribution

Enhanced family-friendly policies

Cycle to Work scheme

Flexible working and development

Job summary

Esri UK is seeking a Marketing Assistant on a 12-month fixed-term contract in Aylesbury. The role is hybrid with approximately 2 days in the office per week, plus occasional travel to events and conferences.

You will support the Marketing team with administrative tasks, purchase orders, invoices and event logistics, helping keep marketing activities running smoothly and accurately.

Qualifications

• Two years' experience in administration, team support or coordination within a busy organisation.
• Proficient in Excel, including formulas, filters and data organisation.

Responsibilities

• Create and manage purchase orders, process invoices and maintain accurate records of marketing spend.
• Coordinate travel and accommodation for colleagues, speakers and event attendees.
• Provide administrative and logistical support for marketing events and Esri UK conferences.
• Arrange couriers, deliveries and collections to ensure timely materials delivery.
• Order, organise and manage merchandise, event materials and marketing supplies with stock records.
• Prepare and organise event materials, badges, equipment and delegate information.
• Run established CRM reports and update records per data quality requirements.
• Use Excel to organise, check and report financial, stock, travel and event information.
• Provide general administrative and coordination support to the wider Marketing team.

Skills

Administration & coordination

Excel

Organisational skills

Tools

Excel

Job description

Location: Hybrid – Aylesbury, Buckinghamshire

In-office expectation: Approximately 2 days per week in our Aylesbury office, with occasional travel to events and conferences

Contract: 12-Month Fixed-Term Contract

Role Overview:

We're looking for an organised, proactive and detail-focused Marketing Assistant to join our Marketing team on a 12-month fixed-term contract.

This is a varied role where you'll play an important part in keeping our Marketing team running smoothly, providing essential administrative and logistical support across day-to-day activities, events and conferences.

You'll be responsible for coordinating purchase orders and invoices, maintaining accurate records, arranging travel and deliveries, and supporting the organisation of marketing events. You'll also help manage our marketing stock and support the creation and organisation of a new media room at our Aylesbury office.

Working closely with colleagues across the business, suppliers and external contacts, you'll help ensure everything is well organised, accurate and delivered on time.

This is a great opportunity for someone who enjoys variety, takes pride in getting the details right and thrives in a busy, collaborative environment.

As our Marketing Assistant, you will:

• Create and manage purchase orders, process invoices and maintain accurate records of marketing spend.
• Work closely with Finance, suppliers and the Marketing team to resolve invoice and payment queries.
• Maintain organised files, records and shared folders, ensuring information is accurate and accessible.
• Coordinate travel and accommodation arrangements for colleagues, speakers and event attendees.
• Provide administrative and logistical support for marketing events and Esri UK conferences.
• Arrange couriers, deliveries and collections, ensuring materials arrive at the right place and time.
• Order, organise and manage merchandise, event materials and marketing supplies, maintaining accurate stock records.
• Prepare and organise event materials, badges, equipment and delegate information.
• Run established CRM reports and update records in line with agreed processes and data quality requirements.
• Use Excel to organise, check and report financial, stock, travel and event information.
• Provide general administrative and coordination support to the wider Marketing team.

This would be a great career move if you:

• Have at least two years' experience in an administration, team support or coordination role within a busy organisation.
• Have experience creating purchase orders, processing invoices and maintaining accurate financial records.
• Are confident using Excel, including formulas, filters, lookups and organising data.
• Have excellent organisational skills and attention to detail.
• Can confidently manage multiple tasks, priorities and deadlines with limited supervision.
• Are comfortable arranging travel, deliveries, collections or other logistics.
• Are confident using digital systems and quick to learn new tools.
• Take a practical, proactive approach to problem-solving and enjoy keeping things running smoothly.

You should also be comfortable occasionally travelling to events or conferences, which may involve early starts, evening work or overnight stays, and helping organise and move event materials.

At Esri UK, you'll be part of a growing, ambitious company where people are encouraged to bring their ideas, develop their careers and make a real difference.

We're proud of our culture. We believe in working collaboratively, sharing knowledge and supporting each other, while giving our people the trust and flexibility to do their best work.

You’ll have the opportunity to work with talented people, learn from experts in their fields and contribute to work that has a genuine impact on communities, businesses and the environment.

We also offer a range of benefits:

• Generous annual bonus scheme
• 6% company pension
• Private healthcare and Cash plan
• Monthly gym/wellbeing contribution
• Enhanced family-friendly policies
• Cycle to Work scheme
• Flexible working and support for continual learning and development
• & more!

Who are we?

Esri UK is the country's leading geospatial technology company, helping organisations understand the relationship between people, places and data to solve real-world problems that affect communities, businesses and the environment each and every day.

Behind every map is a story. From tackling climate resilience and supporting sustainability goals to enabling digital transformation and economic growth, our technology helps organisations understand what's happening, why it's happening and what action to take next.

We're a growing, ambitious business with a strong culture, a passion for innovation and a commitment to developing our people.

Due to the nature of our customers and data, you must be based in the UK and willing to complete relevant security checks.

Esri UK is an equal opportunity employer. We recognise the importance and value of having a diverse and inclusive workforce and the benefits this brings to both our employees and our customers.