Dynamic Office & Operations Support Associate

3173 Limited; Glasgow; On-site; GBP 20,000 - 26,000; Full time

Job summary

3173 Limited is seeking a Business Support Assistant to help run the Glasgow office, combining front-of-house duties with a broad range of administrative tasks. The role reports to the Business Operations Executive and involves contact with visitors, suppliers and colleagues to ensure a welcoming, professional office environment.

You will support post handling, records, meeting coordination and IT-related office activities, while contributing to ISO27001 tasks and office process improvements as

Qualifications

• Strong organisational skills and ability to manage competing tasks.
• Professional, friendly and helpful with colleagues and visitors.
• Good written and verbal communication; confident with senior stakeholders.
• Experience coordinating meetings, post, facilities or general office administration is advantageous.

Responsibilities

• Provide a professional and welcoming first point of contact for colleagues, clients, visitors and suppliers attending the Belfast office.
• Handle telephone calls in a polite and professional manner, directing to the relevant team or staff member when required.
• Coordinate visitor arrangements, meeting room bookings and preparation, refreshments and other meeting requirements.
• Support the day-to-day operation and presentation of the Belfast office, ensuring shared areas and meeting facilities are maintained to an appropriate standard.
• Provide administrative and coordination support for colleagues and teams across the business, including travel arrangements and booking external meeting rooms.

Skills

Organisational skills

Communication skills

Microsoft Office

Attention to detail

Problem solving

Confidentiality

Independent working

Adaptability

Tools

Outlook

Word

Teams

Job description

3173 Limited is seeking a Business Support Assistant to help run the Glasgow office, combining front-of-house duties with a broad range of administrative tasks. The role reports to the Business Operations Executive and involves contact with visitors, suppliers and colleagues to ensure a welcoming, professional office environment.

You will support post handling, records, meeting coordination and IT-related office activities, while contributing to ISO27001 tasks and office process improvements as