Dynamic Executive Assistant to Editor-in-Chief

University of the Arts London; Greater London; Hybrid; GBP 30,000 - 54,000; Full time

Job summary

Middle Plane Magazine, a bi-annual London art and fashion magazine, is seeking an Executive Assistant to support its Editor-in-Chief. The role is based in London and involves day-to-day administrative and operational support, diary management and acting as a key liaison with production, creatives, PR/brands and external partners.

The successful candidate will coordinate international travel, assist with financial bookings and bookkeeping, handle confidential information with discretion, and

Qualifications

• Experience as an assistant, coordinator or administrative role, ideally in fashion, beauty, entertainment, talent, media or a fast-paced creative environment.
• Interest in arts, fashion, and journalism.
• Excellent written and verbal communication in English; other languages are a plus.
• Strong time management and ability to prioritise multiple tasks.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide day-to-day administrative and operational support to the Editor-in-Chief
• Manage diary, meetings, calls and appointments, preparing information in advance
• Act as key contact for production, creatives, PR/Brands contacts and external partners
• Coordinate domestic and international travel including flights, accommodation, ground transportation and itineraries
• Support financial administration of bookings, including billing, expenses reconciliation and keeping records of purchases
• Manage incoming calls, emails and correspondence, prioritising and escalating where appropriate
• Anticipate needs and proactively resolve scheduling or operational issues

Skills

Communication skills

Organisational skills

Attention to detail

Discretion

Proactive

Job description

Middle Plane Magazine, a bi-annual London art and fashion magazine, is seeking an Executive Assistant to support its Editor-in-Chief. The role is based in London and involves day-to-day administrative and operational support, diary management and acting as a key liaison with production, creatives, PR/brands and external partners.

The successful candidate will coordinate international travel, assist with financial bookings and bookkeeping, handle confidential information with discretion, and