Executive Assistant to the Editor-in-Chief

University of the Arts London; Greater London; Hybrid; GBP 30,000 - 54,000; Full time

Job summary

Middle Plane Magazine, a bi-annual London art and fashion magazine, is seeking an Executive Assistant to support its Editor-in-Chief. The role is based in London and involves day-to-day administrative and operational support, diary management and acting as a key liaison with production, creatives, PR/brands and external partners.

The successful candidate will coordinate international travel, assist with financial bookings and bookkeeping, handle confidential information with discretion, and

Qualifications

• Experience as an assistant, coordinator or administrative role, ideally in fashion, beauty, entertainment, talent, media or a fast-paced creative environment.
• Interest in arts, fashion, and journalism.
• Excellent written and verbal communication in English; other languages are a plus.
• Strong time management and ability to prioritise multiple tasks.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide day-to-day administrative and operational support to the Editor-in-Chief
• Manage diary, meetings, calls and appointments, preparing information in advance
• Act as key contact for production, creatives, PR/Brands contacts and external partners
• Coordinate domestic and international travel including flights, accommodation, ground transportation and itineraries
• Support financial administration of bookings, including billing, expenses reconciliation and keeping records of purchases
• Manage incoming calls, emails and correspondence, prioritising and escalating where appropriate
• Anticipate needs and proactively resolve scheduling or operational issues

Skills

Communication skills

Organisational skills

Attention to detail

Discretion

Proactive

Job description

Executive Assistant to the Editor-in-Chief

We are looking for an executive assistant to support Middle Plane Magazine’s Editor-in-Chief Roni Monhait. Middle Plane is a bi-annual Art and Fashion magazine from London, now reaching its issue 13 just released in October 2026. Main duties are:

• Provide day-to-day administrative and operational support to the E-i-C
• Manage diary, including scheduling meetings, calls and appointments, ensuring all relevant parties are kept up to date, andprepare relevant information and materials in advance
• Act as a key point of contact for production, creatives, PR/Brands contacts and external partners
• Coordinate domestic and international travel, including flights, accommodation, ground transportation and itineraries
• Support the financial administration of bookings, including billing, expenses reconciliation and keeping the records of all purchases for bookkeeping
• Manage incoming calls, emails and correspondence, prioritising and escalating where appropriate
• Anticipate the E-i-C’s needs and proactively resolve scheduling or operational issues
• Handle highly confidential and sensitive information with discretion
• Support additional projects and general administrative tasks as required

Skills and Experience Required

• Entry-Level to Middleweight-level experience
• Previous experience in an assistant, coordinator or administrative role, ideally within fashion, beauty, entertainment, talent, media or another fast-paced creative environment is welcomed
• A demonstrated interest in the business of arts, fashion and journalism
• Excellent written and verbal communication skills in english, and other languages are a plus too
• Strong attention to detail and a high level of accuracy
• Outstanding organisational and time-management skills, with the ability to manage multiple priorities simultaneously
• Ability to work effectively in a fast-paced environment and remain calm and professional under pressure
• A proactive approach with the ability to anticipate needs and stay one step ahead
• Comfortable communicating with a wide variety of people by telephone, email and in person in a friendly and professional manner
• Ability to prioritise effectively and meet deadlines
• Sound judgement and the ability to handle confidential information with discretion
• Resourceful, adaptable and solutions-focused

We are an Equal Opportunities Employer and welcome applicants from diverse backgrounds, regardless of their race, disability, age, sex, gender identity, sexual orientation, religion and belief, marriage and civil partnership, pregnancy and maternity and caring responsibility. We are committed to offering a working environment where everyone is valued and feels appreciated.