Dynamic Event Co-ordinator — Create Memorable Experiences

Derby City Council; East Midlands; On-site; GBP 27,000 - 28,000; Full time

Benefits offered by this job

LGPS pension

Hybrid working arrangements

Professional development opportunities

Flexible annual leave

Job summary

Derby City Council is seeking an enthusiastic Event Co-Ordinator for Derby Arena to manage inquiries from initial contact through to successful delivery of a wide range of events. The role emphasizes customer-focused service and meticulous planning within a fast-paced venue environment.

You will collaborate with clients, suppliers and colleagues across the business to ensure events run smoothly and exceed expectations.

Qualifications

• Experience planning, coordinating or delivering events.
• Excellent communication and interpersonal skills.
• Strong organisational skills and ability to handle multiple tasks.

Responsibilities

• Managing event and meeting room enquiries from initial contact through to event delivery.
• Planning, coordinating and delivering a wide range of sporting, cultural and corporate events.
• Acting as the main point of contact for event organisers, ensuring requirements are met before, during and after the event.
• Producing event documentation, schedules and communications to support successful delivery.
• Liaising with suppliers, contractors, event crews and internal teams to coordinate equipment, staffing and logistics.
• Conducting client show-rounds and supporting sales activity to help grow the events business.
• Maintaining event booking systems, customer databases and administrative processes.
• Assisting with venue setup, presentation and operational checks to ensure a safe and welcoming environment.
• Supporting the promotion of Derby Arena by contributing to social media content and event marketing activity.
• Working flexibly, including evenings, weekends and bank holidays, to support event operations when required.

Skills

Event planning

Communication

Organisational skills

Teamwork

Booking coordination

Tools

Microsoft Office

Booking systems

Job description

Derby City Council is seeking an enthusiastic Event Co-Ordinator for Derby Arena to manage inquiries from initial contact through to successful delivery of a wide range of events. The role emphasizes customer-focused service and meticulous planning within a fast-paced venue environment.

You will collaborate with clients, suppliers and colleagues across the business to ensure events run smoothly and exceed expectations.