Event Co-Ordinator

Derby City Council; East Midlands; On-site; GBP 27,000 - 28,000; Full time

Benefits offered by this job

LGPS pension

Hybrid working arrangements

Professional development opportunities

Flexible annual leave

Job summary

Derby City Council is seeking an enthusiastic Event Co-Ordinator for Derby Arena to manage inquiries from initial contact through to successful delivery of a wide range of events. The role emphasizes customer-focused service and meticulous planning within a fast-paced venue environment.

You will collaborate with clients, suppliers and colleagues across the business to ensure events run smoothly and exceed expectations.

Qualifications

• Experience planning, coordinating or delivering events.
• Excellent communication and interpersonal skills.
• Strong organisational skills and ability to handle multiple tasks.

Responsibilities

• Managing event and meeting room enquiries from initial contact through to event delivery.
• Planning, coordinating and delivering a wide range of sporting, cultural and corporate events.
• Acting as the main point of contact for event organisers, ensuring requirements are met before, during and after the event.
• Producing event documentation, schedules and communications to support successful delivery.
• Liaising with suppliers, contractors, event crews and internal teams to coordinate equipment, staffing and logistics.
• Conducting client show-rounds and supporting sales activity to help grow the events business.
• Maintaining event booking systems, customer databases and administrative processes.
• Assisting with venue setup, presentation and operational checks to ensure a safe and welcoming environment.
• Supporting the promotion of Derby Arena by contributing to social media content and event marketing activity.
• Working flexibly, including evenings, weekends and bank holidays, to support event operations when required.

Skills

Event planning

Communication

Organisational skills

Teamwork

Booking coordination

Tools

Microsoft Office

Booking systems

Job description

The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included.

Job details

Job title Event Co-Ordinator Job reference 000012631 Date posted 02/11/2026 Application closing date 23/11/2026 Working Pattern Blank Salary grade D - £27,274 - £28,153 Contractual hours 37 Basis Full time Job category/type Sport & Leisure Attachments Blank Job description

Salary: £27,274 - £28,153

Location: Derby Arena

Hours: 37 hours a week

Working Hours: The role is based around Derby Arena's operating hours of 05:30-22:30 Monday-Friday and 06:15-19:30 Saturday-Sunday. Due to the nature of the events industry, occasional late evenings, weekends and bank holidays will be required to support event delivery.

Contract Type: Permanent

Closing Date: 23rd November 2026

The Opportunity Are you passionate about delivering exceptional events and creating memorable customer experiences?

Derby Arena is looking for an enthusiastic and organised Event Co-Ordinator to join our Events team. This is a varied and rewarding role where no two days are the same. From national sporting events and exhibitions to conferences, meetings and community activities, you'll play a key part in bringing events to life from initial enquiry through to successful delivery.

Working in one of Derby's premier event venues, you'll have the opportunity to collaborate with clients, suppliers, event crews and colleagues across the business to ensure every event runs smoothly and exceeds expectations. If you thrive in a fast-paced environment, enjoy building relationships and have a keen eye for detail, we'd love to hear from you

What you’ll be doing

• Managing event and meeting room enquiries from initial contact through to event delivery.
• Planning, coordinating and delivering a wide range of sporting, cultural and corporate events.
• Acting as the main point of contact for event organisers, ensuring their requirements are met before, during and after their event.
• Producing event documentation, schedules and communications to support successful event delivery.
• Liaising with suppliers, contractors, event crews and internal teams to coordinate equipment, staffing and logistics.
• Conducting client show-rounds and supporting sales activity to help grow the events business.
• Maintaining event booking systems, customer databases and administrative processes.
• Assisting with venue setup, presentation and operational checks to ensure a safe and welcoming environment.
• Supporting the promotion of Derby Arena by contributing to social media content and event marketing activity.
• Working flexibly, including evenings, weekends and bank holidays, to support event operations when required.

About you

We're looking for someone who is passionate about delivering outstanding customer service and takes pride in creating successful events.

You will have:

• Experience planning, coordinating or delivering events, ideally within a sporting, leisure, cultural or hospitality environment.
• Excellent communication and interpersonal skills with the confidence to build positive relationships with clients, customers and colleagues.
• Strong organisational skills with the ability to prioritise workloads and manage multiple tasks simultaneously.
• A flexible and proactive approach, with the ability to work independently and as part of a team.
• Experience using Microsoft Office applications and other booking or event management systems.
• A keen eye for detail and a commitment to maintaining high standards.
• The ability to remain calm under pressure and adapt to changing priorities.
• A positive, approachable and professional attitude.

A relevant leisure, events or hospitality qualification and experience within a busy events venue would be advantageous, although not essential.

What we offer: the opportunity to work at a unique venue, be part of a passionate team, and help deliver events that have a positive impact on the city and local community.

Who we are

We provide over 250 essential services that support our residents, communities and businesses. Our vision is to create an Inclusive, Green, Growing and Vibrant City, and we put people at the heart of what we do.

Our values guide how we work every day. We believe in having Great People, working as One Team. We are Bold in making and managing change, Strong in delivering for our communities, and We Care about making a positive difference.

If you join us, you will be part of an ambitious and collaborative organisation, where you can develop your career and help shape Derby's future.

Why join us

Here, you can make a real difference while building a rewarding career in an organisation that values, supports and invests in its people.

You will help shape the future of Derby and have access to a wide range of benefits, including:

Financial benefits

• Local Government Pension Scheme (LGPS) - a secure, defined benefit pension with life cover
• Team Derby Rewards - discounts at many retail, leisure and lifestyle brands
• Tusker Car Benefit Scheme - a salary sacrifice scheme to lease a brand-new, fully maintained and insured vehicle

Work-life balance

• Generous annual leave, starting at 27 days and rising to 32 days after five years' service (plus bank holidays, depending on your contract)
• The option to buy additional annual leave
• Flexible and hybrid working arrangements for many roles
• Flexible retirement options, where eligible
• Support for colleagues with caring responsibilities

Learning and development

• Learning and development opportunities, with regular career conversations to support your growth
• Leadership and management development, mentoring and professional qualifications
• Modern workspaces designed to support collaboration, productivity and wellbeing

Health and wellbeing

• Employee Assistance Programme, wellbeing support and a year-round wellbeing calendar
• Free annual flu vaccinations
• Cycle2Work scheme and free cycle training

Community and inclusion

• Up to 15 hours of volunteering leave each year
• Recognition through schemes such as the Here for Derby Awards and Long Service Awards
• The chance to join one of our Employee Networks, including LGBTQ, Disabled Employees and Carers, Black, Asian and Minority Ethnic Employees, and Neurodiversity

Our people are our greatest strength. Whatever stage you are at in your career, you will be joining an inclusive organisation where you will be supported to develop, feel valued and make a meaningful difference to the communities we serve.

Some benefits depend on your role, contract or length of service.

Equality, diversity and inclusion

We are committed to creating an inclusive workplace where everyone feels valued and can thrive. We welcome applications from people of all backgrounds and want our workforce to reflect the diverse communities we serve.

As a Disability Confident Leader, disabled applicants who meet the essential criteria for the role can choose to be considered under our Guaranteed Interview Scheme.

We also hold the Ministry of Defence Employer Recognition Scheme Silver Award. This recognises our commitment to supporting serving personnel, veterans and their families. Members of the Armed Forces community, veterans and their close family members who meet the essential criteria are also eligible for our Guaranteed Interview Scheme.

If you need any reasonable adjustments at any stage of the recruitment process - for example, with your application, interview or onboarding, we will work with you to provide the support you need.