DSEAR Project Administrator

SOCOTEC Building Control Limited; United Kingdom; Hybrid; GBP 24,000 - 29,000; Full time

Benefits offered by this job

25 days holiday

Electric car scheme

Employee recognition

Family-friendly support

Exclusive retail discounts

Employee assistance programme

Enhanced pension

Disability Confident accreditation

Job summary

SOCOTEC Building Control Limited is seeking a proactive Project Administrator to support the Environment and Safety division, delivering essential project administration for Fire Safety services to clients.

You will manage information on the information management system, maintain trackers, process invoices, schedule site visits, and collaborate with the project team to keep documents up to date, while complying with health and safety regulations.

Qualifications

• Demonstrate excellent work ethic and contributes to a positive culture.
• Intermediate level in MS Office and business management software (e.g., CRM, ERP); analytical mindset with problem-solving skills.

Responsibilities

• Receive work from clients and set it up on the information management system.
• Provide effective administrative support to the business unit.
• Maintain project trackers and input data accurately.
• Upload/download information from client systems.
• Monitor KPI’s and escalate issues as needed.
• Schedule site visits and plan workload to optimise costs.
• Allocate work to the project team and attend client meetings for training and note taking.
• Process reports for timely submission to clients and raise invoices.
• Maintain project documentation on the company database and respond to information requests.

Skills

Work ethic

MS Office / CRM / ERP

Job description

• Department: BFS-BRA - Fire Safety Practice
• Business Unit: Fire Safety Practice
• Compensation: up to GBP 26500 - yearly

Company Description

About Environment & Safety

SOCOTEC’s Environment and Safety team provides expert environmental, health and safety consultancy and compliance services that help organisations manage risk, protect people and safeguard the environment. Our services include environmental monitoring and consultancy, water safety and hygiene solutions with Legionella risk assessments and water system management, fire safety consultancy and inspections, occupational hygiene assessments and workplace exposure monitoring, and specialist advisory support on regulatory and sustainability challenges. We use industry-leading tools and science-based approaches to deliver accurate data, practical guidance and innovative solutions that ensure compliance with UK legislation, minimise environmental impact and create healthier, safer workplaces for clients

What's in it for you?

Your expertise deserves recognition. Alongside a competitive salary, we offer a comprehensive benefits package including 25 days holiday (with the option to buy more), an electric car scheme (where applicable), employee recognition programmes, family-friendly support, exclusive retail discounts, employee assistance programmes, and an enhanced company pension. SOCOTEC UK & Ireland are proud to be Disability Confident accredited.

Job Description

Project Administrator

Are you interested in project administration and coordination? This could be your opportunity to excel as a Project Administrator, playing a vital role in supporting SOCOTEC’s continued success.

As SOCOTEC grows, so do our teams. We’re looking for a dedicated Project Administrator to join our Environment and Safety division and wear the SOCOTEC badge with pride.

We are seeking a proactive, reliable, and flexible Project Administrator to join our Environment & Safety team. This role is responsible for providing effective project administration to meet the needs of the business, supporting the successful delivery of Fire Safety services to our clients, and contributing proactively to the growth and development of both the department and the company.

In this role, you will need the confidence to work independently while also collaborating effectively as part of a wider team.

The tasks you will undertake will include (but are not limited to):

• To receive work from client and set it up on the information management system
• Provide effective and efficient administrative support to thebusiness unit.
• Maintain project trackers and input data accurately
• Uploading and downloading information from client systems
• Monitoring and maintaining KPI’s, escalating issues should they arise
• Scheduling and forward planning of site visits to ensure cost effective programming
• Allocating work to the project team
• Attending client meetings alongside project/technical lead for training, note taking and assistance purposes
• Process reports for timely submission to our clients
• Ensure all Purchase Orders and Work Orders are in place
• Raise invoices against work undertaken and agreed scope/fees
• Handle invoicing queries as they may ariseDealing with client andconsultantqueries and re-direct as appropriate
• To keep project documentation and other reports up to date as required including on the company database system
• Respond to requests for information in a timely manner
• To deal with customers courteously and efficiently in a way that reinforces and harmonises the company and client relationships
• Maintain a positive team environment to promote the overall interests of the company without regard to sectional or divisional boundaries
• Comply with health and safety regulations
• To operate within SOCOTEC UK Limited terms, conditions, and procedures
• To undertake other duties, within the competence of the post holder, as may be reasonably required from time to time

Qualifications

To be a successful Project Administrator, you should be able to demonstrate:

• Demonstrate excellent work ethic and contributes to a positive culture
• Intermediate level in MS Office and business management software (e.g., CRM, ERP) Analytical mindset with strategic problem-solving skills

Additional Information

Why SOCOTEC?

Join a thriving community of over 2,000 industry professionals who are passionate about making a real difference. At SOCOTEC UK, we're not just delivering services - we're shaping the future of testing, inspection, and certification across the nation.

What sets us apart? Our people. We've built our reputation on attracting exceptional talent like you and empowering them to deliver excellence at every turn. Our comprehensive range of TIC services means you'll have the opportunity to work on diverse, challenging projects that truly matter.

In this role, you won't just be another employee - you'll be a key player in our continued success story. Your expertise will directly contribute to our mission of building a safer, more sustainable world, while you grow your career alongside some of the industry's finest professionals.

Build a traditional career path or explore opportunities across multiple disciplines - all within SOCOTEC. Your choice, your direction.

Work Your Way

Local, national, or global projects. Office-based, remote, or hybrid. We offer the flexibility that empowers you to perform at your best.

Committed to Your Growth

From day one, you'll have access to comprehensive training, mentorship, and development programs. We support every step of your professional journey. #YouGrowWeGrow

Building a safer and more sustainable world is the core mission we set out to achieve at SOCOTEC, it is at the heart of everything that we do. We are committed to acting as a key player in society, investing in innovative solutions to ensure social and environmental concerns are at the forefront of all of our business operations.