Document Controller - Viewpoint 4Projects And Field View

Recco; Edgware; On-site; GBP 30,000 - 45,000; Full time

Job summary

Recco, a leading UK main contractor, is recruiting a Document Controller for refurbishment projects across London and the Southeast. You will manage documentation across live and upcoming projects, ensuring version control, QA submission, and efficient document distribution to internal teams and clients.

Experience with Viewpoint 4Projects and Field View is essential, with a focus on maintaining master registers and coordinating with suppliers and stakeholders to meet project standards.

Qualifications

• Experience in document control on refurbishment or construction projects.
• Proficiency with document management systems and version control.
• Ability to administer and maintain DMS and project documentation workflows.

Responsibilities

• Develop, implement, and maintain robust document control procedures for live and upcoming refurbishment projects.
• Administer the Document Management System (Viewpoint 4Projects & Field View).
• Manage document workflows—electronic and physical.
• Ensure documents are formatted, issued, reviewed, and archived per standards.
• Maintain records and registers for all project documentation.
• Coordinate distribution of approved documents to internal teams, clients, and third parties.
• Upload files across document platforms and support QA documentation submission.

Skills

Document control

DMS administration

Viewpoint 4Projects

Field View

Attention to detail

Stakeholder liaison

Tools

Viewpoint 4Projects

Field View

Job description

We are currently recruiting on behalf of a leading UK Main Contractor with a turnover exceeding £700 million. With over 20 years in the industry, they've built a strong reputation for long-term partnerships and delivering high-quality construction and refurbishment projects across the UK.

This opportunity is within their specialist refurbishment division, which operates across London and the Southeast. Their diverse project portfolio includes work for local authorities, housing associations, and both public and private sector clients. Project types span residential, education, student accommodation, leisure, regeneration, retirement living, and extra care—with values ranging from £5 million to £100+ million.

Backed by a strong senior leadership team with proven industry experience, they are now seeking a Document Controller to join their growing project team.

Role Overview

As Document Controller, you will be responsible for managing all documentation processes across live and upcoming refurbishment projects. This includes overseeing document control for social housing refurbishment, SHDF, retrofit, recladding, and internal upgrades.

Software: Viewpoint 4Projects and Field View

Key Responsibilities

• Develop, implement, and maintain robust document control procedures.
• Administer and maintain the Document Management System (Viewpoint 4Projects & Field View).
• Manage document workflows—both electronic and physical.
• Ensure documents are formatted, issued, reviewed, and archived in accordance with company and project standards.
• Maintain accurate records and registers for all project documentation.
• Coordinate distribution of approved documents and drawings to internal teams, clients, and third parties.
• Upload files in multiple formats across various document platforms.
• Support the collation and submission of QA documentation to clients.
• Liaise with project teams, suppliers, and stakeholders to ensure document control consistency.
• Monitor technical documentation review cycles to ensure timely approvals.
• Establish and maintain the Master Document Register in collaboration with the project team.
• Assist with the preparation of reports, registers, and other project-related documentation.
• Ensure compliance with documentation standards and version control protocols