Document Controller - Starting ASAP

Office Angels; City Of London; On-site; GBP 35,000 - 40,000; Full time

Job summary

A recruitment agency is seeking a Document Controller to support project teams in managing construction documentation. You will oversee document flow, maintain compliance, and provide administrative support. The ideal candidate should have experience in document control within the construction or engineering industry. Strong proficiency in document control software and Microsoft Office is essential. This full-time role offers a supportive and friendly team culture in Central London.

Benefits

25 days holiday plus bank holidays

Development and training opportunities

Office events

Qualifications

• Previous experience as a Document Controller or Administrator in construction or engineering.
• Ability to prioritise workload in a fast-paced environment.
• Professional, confidential, and reliable.

Responsibilities

• Manage the full lifecycle of construction documents across multiple projects.
• Maintain and update document management systems (DMS).
• Support project teams with administrative tasks.

Skills

Document control software proficiency (Asite, Aconex, Viewpoint for Projects, SharePoint / Teams)

Microsoft Office skills

Strong communication skills

Excellent organizational skills

Job description

JOB TITLE: Document Controller

JOB TYPE: Permanent, Full Time

HOURS: 08:00am - 17:00pm (early finish on Fridays)

SALARY: 35,000 - 40,000

LOCATION: Central London

CULTURE: Busy, supportive, friendly team culture; collaborative, welcoming, social, and fun!

BENEFITS: 25 days holiday plus bank holidays, fun and social team, development and training opportunities, office events & more!

ROLE OVERVIEW

As a Document Controller, you will play a key role in supporting the project and operational teams by ensuring all construction documentation is efficiently managed, controlled, and distributed. You'll oversee document flow across multiple projects, maintain compliance, and support the wider office team to ensure smooth day-to-day operations.

DUTIES & RESPONSIBILITIES

Document Control

• Manage the full lifecycle of construction documents across multiple projects.
• Maintain and update document management systems (DMS), ensuring all drawings, specifications, RFIs, reports, and documentation are uploaded, issued, and tracked.
• Ensure robust version control, archiving superseded documentation and maintaining accurate registers.
• Prepare and issue transmittals to project teams, consultants, and subcontractors.
• Coordinate with external stakeholders to ensure timely receipt and distribution of project documentation.
• Conduct quality checks on documents to ensure compliance with project standards and naming conventions.

Administrative & Office Support

• Support the project teams with administrative tasks and preparation of reports.
• Respond to emails and assist with general office file management (client, supplier, and project files).
• Assist in procuring office and project-related supplies and services.
• Support the Office Manager with general office coordination and smooth daily operations.
• Coordinate meetings, manage meeting room bookings, and arrange refreshments for clients and visitors.
• Welcome and greet visitors, ensuring a professional and friendly first point of contact.
• Handle high-volume incoming phone calls and take accurate messages.
• Assist with ad hoc office and project-related tasks as required.

EXPERIENCE, KNOWLEDGE & SKILLS REQUIRED

• Previous experience as a Document Controller or Administrator within the construction or engineering industry (preferred).
• Proficiency in document control software, such as:
• Asite, Aconex, Viewpoint for Projects (4Projects), SharePoint / Teams
• Excellent Microsoft Office skills (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• Excellent organisational skills and the ability to prioritise workload in a fast-paced environment.
• Ability to take initiative and work independently.
• Professional, confidential, and reliable.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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