Document Controller / Site Administrator

McDermotts; Middlewich; On-site; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Competitive salary and benefits

Opportunity to work on high-profile in

Supportive and collaborative team

Career development and training

Job summary

McDermotts is seeking a Document Controller / Site Administrator to support a busy civil site in the UK. You will manage project documentation, site records and administrative workflows to keep projects on track.

Key duties include controlling technical records, maintaining document registers, coordinating meetings, and handling site correspondence. Ideal candidates will have strong organizational skills, experience with document control systems and excellent attention to detail.

Qualifications

• Proven ability to manage complex administration tasks within the construction industry.
• Proficiency in Microsoft Office Suite and common collaboration tools.
• Experience using document control systems such as Viewpoint, Procore, Aconex, Asite, BIM 360 or similar.
• Strong attention to detail and excellent organizational skills.

Responsibilities

• Document Control: Manage, maintain, distribute, track and archive project documentation.
• Technical Records: Control issue, receipt, review and storage of drawings, specifications and submissions.
• Document Registers: Maintain revision histories, registers, workflows and submission deadlines.
• Project Administration: Support Site Manager, Project Manager and project team.
• Meetings and Actions: Prepare agendas, take minutes and distribute actions.

Skills

Strong organizational skills

Attention to detail

Ability to work to deadlines

Excellent communication skills

Independent working

Tools

MS Office Suite (Word/Excel/Outlook/Teams)

Document management systems (Viewpoint/Procore/Aconex/Asite/BIM 360)

Job description

Overview

Document Controller / Site Administrator role at McDermotts on a busy civil engineering site. The role involves managing project documentation, site records, admin support and construction workflows.

Duties

• Document Control: Manage, maintain, distribute, track and archive project documentation using the company’s document management system
• Technical Records: Control the issue, receipt, review and storage of drawings, specifications and technical submissions
• Document Registers: Maintain accurate revision histories, document registers, workflows and submission deadlines
• Project Administration: Provide administrative support to the Site Manager, Project Manager and wider project team
• Meetings and Actions: Prepare meeting agendas, take minutes and distribute actions to relevant team members
• Site Correspondence: Manage site correspondence, reports, filing systems, weekly reports and monthly reports
• Personnel Records: Coordinate inductions and maintain personnel, timesheet, workforce and subcontractor administration records
• Compliance Documentation: Maintain health and safety records, training certificates, quality assurance records and compliance documentation

About Us

McDermotts is a nationwide civil engineering and groundworks company based in Birmingham, supporting some of the largest construction companies across the length and breadth of the UK. Established in 1994, we’re a family-founded business that still operates with the customer focus and values we started with. Construction is our passion, and we believe that the industry can provide rich and rewarding experiences.

Our certifications include: CIOB, ISO 45001, ISO 9001, ISO 14001, ISO 50001, NHSS30, SSIP, Achilles Building Confidence, Safe contractor, Construction Line, FORS and Considerate Constructors.

To ensure we continue to meet the needs of our customers and grow as a business, we continually look for new recruits to join our team. When you engage with McDermotts, you are not just joining a team, you become part of our family. Our culture is built around supporting each other and working together to achieve success.

Candidate Requirements

Essential

• Previous experience as a Document Controller, Site Administrator, Project Administrator or similar role within the construction industry
• Proficiency in Microsoft Office Suite, particularly Word, Excel, Outlook and Teams
• Experience using document control systems such as Viewpoint, Procore, Aconex, Asite, BIM 360 or similar
• Excellent organisational and time-management skills with strong attention to detail and accuracy
• Ability to work independently, manage multiple priorities and work to deadlines
• Confident communication skills, a professional manner and knowledge of construction documentation processes and project workflows

Desirable

• Experience working on large-scale construction or civil engineering projects
• Understanding of ISO quality management systems
• Knowledge of health and safety documentation requirements
• CSCS card holder or willing to obtain

Benefits

• Opportunity to work on high-profile infrastructure projects
• Supportive and collaborative team environment
• Career development and training opportunities
• Competitive salary and benefits package

How to Apply

To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details.

Job Reference: AWDO-C14922

This job is being advertised by AWD online on behalf of McDermotts