Document Controller / Site Administrator

McDermotts; East Midlands; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Career development opportunities

Competitive salary

Job summary

McDermotts is seeking a Document Controller / Site Administrator to manage project documentation on a busy civil engineering site in Derby. You will handle drawings, submissions and site records, supporting the Site Manager and Project Manager to maintain compliant workflows.

Ideal candidates will be highly organised, proficient in MS Office, and experienced with document control systems such as Viewpoint, Procore, Aconex, Asite or BIM 360. This is a full-time contract role on a Derby site.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Experience using document control systems such as Viewpoint, Procore, Aconex, Asite, BIM 360 or similar.
• Excellent organisational and time-management skills with strong attention to detail and accuracy.
• Ability to work independently, manage multiple priorities and meet deadlines.
• Confident communication and knowledge of construction documentation processes.

Responsibilities

• Document Control: Manage, maintain, distribute, track and archive project documentation using the company’s document management system.
• Technical Records: Control the issue, receipt, review and storage of drawings, specifications and submissions.
• Document Registers: Maintain revision histories and submission deadlines.
• Project Administration: Provide administrative support to the Site Manager and Project Manager.

Skills

MS Office

Document control systems

Organisational skills

Independent worker

Communication skills

Tools

Viewpoint

Procore

Aconex

Asite

BIM 360

Job description

Document Controller / Site Administrator

We have a great opportunity to join our team at McDermotts for a highly organised Document Controller / Site Administrator to manage project documentation, site records, admin support and construction workflows on a busy civil engineering site.

If you’ve also worked in the following roles, we’d also like to hear from you: Administrator, Construction Administrator, Document Control Administrator, Site Secretary, Technical Administrator, Project Support Administrator, Construction Project Administrator

SALARY: Competitive + Benefits

LOCATION: Derby, Derbyshire, East Midlands

JOB TYPE: Full-Time, Contract

WORKING HOURS: 07:30 – 17:00 (Monday to Friday)

JOB OVERVIEW

We have a fantastic new job opportunity for a Document Controller / Site Administrator to join a busy construction site supporting civil engineering, groundworks and infrastructure projects.

As a Document Controller / Site Administrator you will be the central point of contact for document control and site administration, ensuring drawings, specifications, submissions, records and communications are managed accurately.

The Document Controller / Site Administrator will support the Site Manager, Project Manager and wider project team, helping maintain efficient workflows, compliance records and high standards of administration.

DUTIES

Your duties as the Document Controller / Site Administrator include:

• Document Control: Manage, maintain, distribute, track and archive project documentation using the company’s document management system

• Technical Records: Control the issue, receipt, review and storage of drawings, specifications and technical submissions

• Document Registers: Maintain accurate revision histories, document registers, workflows and submission deadlines

• Project Administration: Provide administrative support to the Site Manager, Project Manager and wider project team

• Meetings and Actions: Prepare meeting agendas, take minutes and distribute actions to relevant team members

• Site Correspondence: Manage site correspondence, reports, filing systems, weekly reports and monthly reports

• Personnel Records: Coordinate inductions and maintain personnel, timesheet, workforce and subcontractor administration records

• Compliance Documentation: Maintain health and safety records, training certificates, quality assurance records and compliance documentation

ABOUT US

McDermotts is a nationwide civil engineering and groundworks company based in Birmingham, supporting some of the largest construction companies across the length and breadth of the UK. Established in 1994, we’re a family-founded business that still operates with the customer focus and values we started with. Construction is our passion, and we believe that the industry can provide rich and rewarding experiences.

Our certifications include: CIOB, ISO 45001, ISO 9001, ISO 14001, ISO 50001, NHSS30, SSIP, Achilles Building Confidence, Safe contractor, Construction Line, FORS and Considerate Constructors.

To ensure we continue to meet the needs of our customers and grow as a business, we continually look for new recruits to join our team. When you engage with McDermotts, you are not just joining a team, you become part of our family. Our culture is built around supporting each other and working together to achieve success.

If you want to work in an environment that puts people at the centre and has a genuine commitment to doing things the right way, McDermotts could be the place for you.

CANDIDATE REQUIREMENTS

ESSENTIAL

• Previous experience as a Document Controller, Site Administrator, Project Administrator or similar role within the construction industry

• Proficiency in Microsoft Office Suite, particularly Word, Excel, Outlook and Teams

• Experience using document control systems such as Viewpoint, Procore, Aconex, Asite, BIM 360 or similar

• Excellent organisational and time-management skills with strong attention to detail and accuracy

• Ability to work independently, manage multiple priorities and work to deadlines

• Confident communication skills, a professional manner and knowledge of construction documentation processes and project workflows

DESIRABLE

• Experience working on large-scale construction or civil engineering projects

• Understanding of ISO quality management systems

• Knowledge of health and safety documentation requirements

• CSCS card holder or willing to obtain

BENEFITS

• Opportunity to work on high-profile infrastructure projects

• Supportive and collaborative team environment

• Career development and training opportunities

• Competitive salary and benefits package

McDermotts is an equal opportunities employer, and we value diversity. All engagement is decided based on a qualifications, merit and business need.

Applicants from outside the UK must have a suitable visa or the Right to Work in the UK to be considered for this job.

NO AGENCIES PLEASE

HOW TO APPLY

To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details.

JOB REF: AWDO-C14923