Document Controller: QA Records & Databook Expert

Hmh; Aberdeen City; On-site; GBP 27,000 - 42,000; Full time

Job summary

HMH is seeking a Document Controller to join the Quality Assurance team in Aberdeen. You will support databook preparation for new-build, overhaul, and repair projects, ensuring traceability and regulatory compliance across documentation and certificates.

You will coordinate with vendors and customers to compile complete databooks and maintain quality records. The role requires strong document control, attention to detail, and excellent communication.

Qualifications

• Experience in quality assurance, quality control, or manufacturing documentation.
• Strong document control and attention to detail.
• Proficient in Microsoft Office applications.
• Excellent written and verbal communication skills.
• Strong organisational, analytical, and problem-solving abilities.
• Ability to work effectively across teams and organisational boundaries.
• Capable of managing multiple priorities and meeting deadlines in a fast-paced environment.
• Able to work independently with minimal supervision.
• Continuous improvement mindset and commitment to best practice.

Responsibilities

• Create and compile databooks, work packs, certificates, and supporting documentation in line with procedures and specifications.
• Coordinate customer and third-party reviews of databooks.
• Retrieve historical manufacturing records and quality documentation from archives.
• Provide vendors with documentation and material certificates for databook compilation.
• Obtain reports for outsourced operations supporting manufacturing and servicing activities.
• Verify material traceability and regulatory compliance.
• Review repair specifications and report findings to Engineering.
• Maintain databooks and quality certification records and ensure accessibility for customers.

Skills

Quality assurance

Document control

Attention to detail

Communication skills

Cross-team collaboration

Tools

Microsoft Office

Job description

HMH is seeking a Document Controller to join the Quality Assurance team in Aberdeen. You will support databook preparation for new-build, overhaul, and repair projects, ensuring traceability and regulatory compliance across documentation and certificates.

You will coordinate with vendors and customers to compile complete databooks and maintain quality records. The role requires strong document control, attention to detail, and excellent communication.