Document Controller

NES Advantage; Kintore; On-site; GBP 29,000 - 42,000; Full time

Job summary

HMH in Kintore is seeking a Document Controller on a 6‑month plus ongoing contract within the Quality Assurance team, focusing on databook preparation, material traceability, regulatory and customer compliance, vendor coordination, and documentation management.

Your role includes compiling databooks, coordinating reviews, retrieving historical records, and ensuring HSSE and regulatory compliance across documentation for customers and audits.

Qualifications

• Experience in QA/QC or manufacturing documentation.
• Strong attention to detail and document control.
• Proficient in MS Office and related documentation systems.

Responsibilities

• Create and compile databooks, work packs, certificates, and supporting documentation per procedures and specs.
• Coordinate customer and third-party reviews of databooks.
• Retrieve historical manufacturing records and quality documentation from archives.
• Provide vendors with required documentation and certificates for databook compilation.
• Obtain reports for outsourced operations supporting manufacturing and servicing activities.
• Verify material traceability and regulatory compliance.
• Review RSLs and report findings to Engineering.
• Support customer requests for historical manufacturing and quality records.
• Maintain databooks and quality certification records, ensuring proper release and accessibility.
• Provide documentation status updates to stakeholders.
• Review product specifications to determine documentation requirements.
• Investigate and resolve documentation issues to ensure regulatory compliance.
• Identify documentation risks and promote standardised ways of working.

Skills

Quality assurance

Quality control

Documentation management

Microsoft Office

Written communication

Organisational skills

Analytical thinking

Problem solving

Tools

Microsoft Office

Job description

HMH in Kintore have an exciting opportunity for a Document Controller for 6 months plus ongoing contract.

As part of HMH's Quality Assurance team, you will support quality activities for new-build, overhaul, and repair products. The role focuses on databook preparation and control, material traceability, regulatory and customer compliance, vendor coordination, documentation management, customer support, and adherence to HMH HSSE standards.

Job Responsibilities

• Create and compile databooks, work packs, certificates, and supporting documentation in line with HMH procedures, contracts, and specifications.
• Coordinate customer and third-party reviews of databooks.
• Retrieve historical manufacturing records, databooks, and quality documentation from company archives.
• Provide vendors with documentation and material certificates required for databook compilation.
• Obtain reports for outsourced operations supporting manufacturing and servicing activities.
• Verify material traceability and compliance with applicable industry standards.
• Review API 16AR Repair Specification Levels (RSLs) and report findings to Engineering.
• Support customer requests for historical manufacturing and quality records.
• Liaise with vendor quality teams to ensure timely databook completion and approval.
• Maintain approved databooks and quality certification records, ensuring documents are released, linked correctly within document management systems, and available to customers.
• Provide documentation status updates to relevant stakeholders.
• Review product specifications to determine documentation requirements.
• Investigate and resolve documentation issues to ensure regulatory compliance.
• Identify documentation risks, support continuous improvement initiatives, and promote standardised ways of working.
• Maintain electronic records, including material certificates, service order documentation, and inspection reports.
• Support non-conformance investigations by providing quality documentation and product history.
• Comply with and promote HMH Health, Safety, Security and Environmental (HSSE) requirements.

Desired Characteristics

• Experience in quality assurance, quality control, or manufacturing documentation.
• Strong document control and attention to detail.
• Proficient in Microsoft Office applications.
• Excellent written and verbal communication skills.
• Strong organisational, analytical, and problem-solving abilities.
• Ability to work effectively across teams and organisational boundaries.
• Capable of managing multiple priorities and meeting deadlines in a fast-paced environment.
• Able to work independently with minimal supervision.
• Continuous improvement mindset and commitment to best practice.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining andManufacturingsectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.