Document Controller & Office Admin — Immediate Start

Advance TRS; City Of London; On-site; GBP 40,000 - 50,000; Full time

Benefits offered by this job

Immediate start

Central London location near King's X

Training and career progression

Job summary

Advance TRS is seeking a Document Controller & Office Administrator to join our team in King’s Cross, London. You will own the integrity of project documentation from mobilisation through to handover and keep the office running smoothly as the first point of contact for the team, visitors and suppliers.

You'll manage document control workflows using Aconex, maintain revision control, support audits and assist with office administration and onboarding.

Qualifications

• Proven Document Control experience within construction
• Hands-on experience using Aconex
• Office administration experience, with a professional, friendly manner and the ability to juggle competing priorities
• Hands-on experience scanning, indexing and managing electronic and hard copy documentation
• Strong IT skills, particularly Microsoft Office and SharePoint
• Excellent attention to detail and a methodical approach
• Available to start immediately or on short notice

Responsibilities

• Log, issue and distribute drawings, specifications, RFIs, submittals, transmittals and technical correspondence
• Maintain revision control and ensure only current information is circulated
• Scan, index, file and archive documents to company standards
• Compile and track O&M manuals, test and commissioning certificates, as-built information and handover packs
• Manage document workflows with main contractors, subcontractors and clients, chasing outstanding items
• Produce document registers and progress reports for project managers and commercial teams
• Support audits and ensure compliance with ISO 9001

Skills

Document control

Aconex

Office administration

Scanning & indexing

IT skills

SharePoint

Attention to detail

Available immediately

Tools

Procore

ProjectWise

Asite

Job description

Advance TRS is seeking a Document Controller & Office Administrator to join our team in King’s Cross, London. You will own the integrity of project documentation from mobilisation through to handover and keep the office running smoothly as the first point of contact for the team, visitors and suppliers.

You'll manage document control workflows using Aconex, maintain revision control, support audits and assist with office administration and onboarding.