Document Controller and Office Administrator

Advance Training and Recruitment Services; Greater London; On-site; GBP 40,000 - 50,000; Full time

Benefits offered by this job

Immediate start

Central London location near King's X

Exposure to high-profile projects

Training and career progression

Job summary

Advance TRS is recruiting a Document Controller & Office Administrator to join the King’s Cross team. You will own project documentation integrity from mobilisation to handover, while keeping the office running and acting as first contact for the team, visitors and suppliers.

You’ll have proven document control experience in construction, hands-on Aconex use, and strong IT skills. Immediate start offered in a central London location near King’s Cross St Pancras.

Qualifications

• Proven Document Control experience within construction.
• Hands-on experience using Aconex.
• Office administration experience, with a professional, friendly manner and the ability to juggle competing priorities.
• Hands-on experience scanning, indexing and managing electronic and hard copy documentation.
• Strong IT skills, particularly Microsoft Office and SharePoint.
• Excellent attention to detail and a methodical approach.
• Available to start immediately or on short notice.
• Desirable: background within M&E, electrical or building services contractors.
• Desirable: experience with other CDE platforms (Procore, ProjectWise, Asite).
• Desirable: experience handling electrical testing and inspection documentation (NICEIC).
• Desirable: familiarity with BIM and ISO 19650 information management principles.

Responsibilities

• Document control: manage and maintain the project document control system with full traceability.
• Log, issue and distribute drawings, specs, RFIs, submittals, transmittals and tech correspondence.
• Maintain revision control and ensure current information is circulated.
• Scan, index, file and archive documents to company standards.
• Compile and track O&M manuals, test and commissioning certificates, as-built info and handover packs.
• Manage document workflows with contractors, subcontractors and clients, chase outstanding items.
• Produce document registers and progress reports for PMs and commercial teams.
• Support audits and ensure compliance with ISO 9001 procedures.

Skills

Document control

Aconex

Office administration

Scanning & indexing

IT skills - Office & SharePoint

Attention to detail

Start immediately

M&E knowledge (Desirable)

CDE platforms (Desirable)

NICEIC documentation (Desirable)

BIM & ISO 19650 (Desirable)

Tools

Aconex

Procore

ProjectWise

Asite

Job description

King’s Cross, London | £40,000 – £50,000 DOE | Immediate start

About the company

Our client is an established electrical contractor with long-standing experience delivering large-scale electrical installations across the UK, with a focus on London and the South East. With 350+ operatives, in-house plant and specialist HV/MV/LV and testing teams, they deliver complex projects for leading main contractors across commercial, healthcare, education, data centre, and sport and leisure sectors, with project values of up to £12m.

About the role

Due to continued project growth, they need a Document Controller & Office Administrator to join their team in King’s Cross, starting immediately. You’ll own the integrity of project documentation from mobilisation through to handover, while keeping the office running smoothly and acting as a first point of contact for the team, visitors and suppliers.

Key responsibilities

Document control

• Manage and maintain the project document control system, ensuring all records are accurate, current and fully traceable
• Log, issue and distribute drawings, specifications, RFIs, submittals, transmittals and technical correspondence
• Maintain revision control and make sure only current information is in circulation
• Scan, index, file and archive hard copy and electronic documents to company standards
• Compile and track O&M manuals, test and commissioning certificates, as-built information and handover packs
• Manage document workflows with main contractors, subcontractors and clients, chasing outstanding items
• Produce document registers and progress reports for project managers and commercial teams
• Support audits and ensure compliance with quality and information management procedures (e.g. ISO 9001)

Office administration

• Act as first point of contact for the office, handling phone calls, emails, post and deliveries
• Welcome and sign in visitors, subcontractors and operatives
• Manage office supplies, stationery, PPE and equipment, liaising with suppliers as needed
• Book meetings, rooms and travel, and keep shared diaries and calendars up to date
• Support project and commercial teams with general admin, including typing, filing, data entry and report formatting
• Assist with onboarding paperwork for new starters, such as inductions, site passes and compliance documents
• Keep the office tidy, organised and compliant with health and safety requirements

About you

Essential

• Proven Document Control experience within construction
• Hands-on experience using Aconex
• Office administration experience, with a professional, friendly manner and the ability to juggle competing priorities
• Hands-on experience scanning, indexing and managing electronic and hard copy documentation
• Strong IT skills, particularly Microsoft Office and SharePoint
• Excellent attention to detail and a methodical approach
• Available to start immediately or on short notice

Desirable

• Background within M&E, electrical or building services contractors
• Experience with other CDE platforms (e.g. Procore, ProjectWise, Asite)
• Experience handling electrical testing and inspection documentation (e.g. NICEIC certification)
• Familiarity with BIM and ISO 19650 information management principles

What’s on offer

• Salary of £40,000 – £50,000 depending on experience
• Immediate start
• Central London location, minutes from King’s Cross St Pancras and its transport links
• Exposure to high-profile projects with leading main contractors
• Training and career progression within an established, growing business

Our client has a strong reputation and moves quickly, so interviews and offers will be fast‑tracked.

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.