Document Controller and Office Administrator

Advance TRS; City Of London; On-site; GBP 40,000 - 50,000; Full time

Benefits offered by this job

Immediate start

Central London location near King's X

Training and career progression

Job summary

Advance TRS is seeking a Document Controller & Office Administrator to join our team in King’s Cross, London. You will own the integrity of project documentation from mobilisation through to handover and keep the office running smoothly as the first point of contact for the team, visitors and suppliers.

You'll manage document control workflows using Aconex, maintain revision control, support audits and assist with office administration and onboarding.

Qualifications

• Proven Document Control experience within construction
• Hands-on experience using Aconex
• Office administration experience, with a professional, friendly manner and the ability to juggle competing priorities
• Hands-on experience scanning, indexing and managing electronic and hard copy documentation
• Strong IT skills, particularly Microsoft Office and SharePoint
• Excellent attention to detail and a methodical approach
• Available to start immediately or on short notice

Responsibilities

• Log, issue and distribute drawings, specifications, RFIs, submittals, transmittals and technical correspondence
• Maintain revision control and ensure only current information is circulated
• Scan, index, file and archive documents to company standards
• Compile and track O&M manuals, test and commissioning certificates, as-built information and handover packs
• Manage document workflows with main contractors, subcontractors and clients, chasing outstanding items
• Produce document registers and progress reports for project managers and commercial teams
• Support audits and ensure compliance with ISO 9001

Skills

Document control

Aconex

Office administration

Scanning & indexing

IT skills

SharePoint

Attention to detail

Available immediately

Tools

Procore

ProjectWise

Asite

Job description

King's Cross, London 40,000 - 50,000 DOE Immediate start

About the company

Our client is an established electrical contractor with long-standing experience delivering large-scale electrical installations across the UK, with a focus on London and the South East. With 350+ operatives, in-house plant and specialist HV/MV/LV and testing teams, they deliver complex projects for leading main contractors across commercial, healthcare, education, data centre, and sport and leisure sectors, with project values of up to 12m.

About the role

Due to continued project growth, they need a Document Controller & Office Administrator to join their team in King's Cross, starting immediately. You'll own the integrity of project documentation from mobilisation through to handover, while keeping the office running smoothly and acting as a first point of contact for the team, visitors and suppliers.

Key responsibilities

Document control

• Manage and maintain the project document control system, ensuring all records are accurate, current and fully traceable
• Log, issue and distribute drawings, specifications, RFIs, submittals, transmittals and technical correspondence
• Maintain revision control and make sure only current information is in circulation
• Scan, index, file and archive hard copy and electronic documents to company standards
• Compile and track O&M manuals, test and commissioning certificates, as-built information and handover packs
• Manage document workflows with main contractors, subcontractors and clients, chasing outstanding items
• Produce document registers and progress reports for project managers and commercial teams
• Support audits and ensure compliance with quality and information management procedures (e.g. ISO 9001)

Office administration

• Act as first point of contact for the office, handling phone calls, emails, post and deliveries
• Welcome and sign in visitors, subcontractors and operatives
• Manage office supplies, stationery, PPE and equipment, liaising with suppliers as needed
• Book meetings, rooms and travel, and keep shared diaries and calendars up to date
• Support project and commercial teams with general admin, including typing, filing, data entry and report formatting
• Assist with onboarding paperwork for new starters, such as inductions, site passes and compliance documents
• Keep the office tidy, organised and compliant with health and safety requirements

About you

Essential

• Proven Document Control experience within construction
• Hands-on experience using Aconex
• Office administration experience, with a professional, friendly manner and the ability to juggle competing priorities
• Hands-on experience scanning, indexing and managing electronic and hard copy documentation
• Strong IT skills, particularly Microsoft Office and SharePoint
• Excellent attention to detail and a methodical approach
• Available to start immediately or on short notice

Desirable

• Background within M&E, electrical or building services contractors
• Experience with other CDE platforms (e.g. Procore, ProjectWise, Asite)
• Experience handling electrical testing and inspection documentation (e.g. NICEIC certification)
• Familiarity with BIM and ISO 19650 information management principles

What's on offer

• Salary of 40,000 - 50,000 depending on experience
• Immediate start
• Central London location, minutes from King's Cross St Pancras and its transport links
• Exposure to high‑profile projects with leading main contractors
• Training and career progression within an established, growing business

Our client has a strong reputation and moves quickly, so interviews and offers will be fast‑tracked. This role won't be available for long, so apply today to avoid missing out.

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.