Document Controller & Office Admin – Central London

Advance TRS; Greater London; On-site; GBP 40,000 - 50,000; Full time

Benefits offered by this job

Immediate start

Central London location near King's X

Exposure to high-profile projects

Training and career progression

Job summary

Advance TRS is recruiting a Document Controller & Office Administrator to join the King’s Cross team. You will own project documentation integrity from mobilisation to handover, while keeping the office running and acting as first contact for the team, visitors and suppliers.

You’ll have proven document control experience in construction, hands-on Aconex use, and strong IT skills. Immediate start offered in a central London location near King’s Cross St Pancras.

Qualifications

• Proven Document Control experience within construction.
• Hands-on experience using Aconex.
• Office administration experience, with a professional, friendly manner and the ability to juggle competing priorities.
• Hands-on experience scanning, indexing and managing electronic and hard copy documentation.
• Strong IT skills, particularly Microsoft Office and SharePoint.
• Excellent attention to detail and a methodical approach.
• Available to start immediately or on short notice.
• Desirable: background within M&E, electrical or building services contractors.
• Desirable: experience with other CDE platforms (Procore, ProjectWise, Asite).
• Desirable: experience handling electrical testing and inspection documentation (NICEIC).
• Desirable: familiarity with BIM and ISO 19650 information management principles.

Responsibilities

• Document control: manage and maintain the project document control system with full traceability.
• Log, issue and distribute drawings, specs, RFIs, submittals, transmittals and tech correspondence.
• Maintain revision control and ensure current information is circulated.
• Scan, index, file and archive documents to company standards.
• Compile and track O&M manuals, test and commissioning certificates, as-built info and handover packs.
• Manage document workflows with contractors, subcontractors and clients, chase outstanding items.
• Produce document registers and progress reports for PMs and commercial teams.
• Support audits and ensure compliance with ISO 9001 procedures.

Skills

Document control

Aconex

Office administration

Scanning & indexing

IT skills - Office & SharePoint

Attention to detail

Start immediately

M&E knowledge (Desirable)

CDE platforms (Desirable)

NICEIC documentation (Desirable)

BIM & ISO 19650 (Desirable)

Tools

Aconex

Procore

ProjectWise

Asite

Job description

Advance TRS is recruiting a Document Controller & Office Administrator to join the King’s Cross team. You will own project documentation integrity from mobilisation to handover, while keeping the office running and acting as first contact for the team, visitors and suppliers.

You’ll have proven document control experience in construction, hands-on Aconex use, and strong IT skills. Immediate start offered in a central London location near King’s Cross St Pancras.