Document Controller

Pure Data Centres Group; England; Presencial; GBP 30.000 - 36.000; Jornada completa

Descripción de la vacante

Pure Data Centres Group is seeking a Document Controller to provide document control and administrative support across the project lifecycle. You will handle filing, archiving, and retrieval, manage Aconex as Project Level Administrator, and ensure compliance with Pure standards and BIM requirements.

You will work with stakeholders to deliver high-quality administrative support, produce internal reports, and assist with on-site planning, travel arrangements and events as needed.

Formación

• Experience in Document Controller or project administration role.
• Familiarity with Aconex is desirable.
• Ability to manage high-priority tasks with a practical approach.
• Well-organised, detail-oriented and capable of accurate client communications.

Responsabilidades

• Document control: classification, filing, archiving and retrieval in Project SharePoint.
• Administer Aconex project directory, workflows and reporting.
• Maintain the Document Register/MIDP and ensure information quality.
• Support Pure EDMS usage in line with BIM requirements.
• Produce internal reports and assist with general administration.
• Coordinate on-site commitments, travel, meetings and couriers.

Conocimientos

Document Control

Project Administration

Communication

Attention to detail

Team player

Adaptability

Herramientas

Aconex

Descripción del empleo

The Document Controller will be responsible for providing Document Control and administrative support in all aspects of the project lifecycle, ensuring that we are at all times delivering a high-quality service and in accordance with legislation and Pure DC’s policies and practices.

They will have strong organisational, communication and IT skills with the ability to deliver high-quality work whilst managing several conflicting priorities and will demonstrate a high level of energy, commitment and enthusiasm for their work.

Core Responsibilities:

• Document Control
• Manage classification, sorting, indexing, filing, archiving and retrieval activities of all documentation within the Project SharePoint folders and maintain in line with Pure standards
• Manage Aconex as Project Level Administrator i.e. manage the document review and assurance process, workflows and template set-up, maintain the Aconex project directory and regularly update external users, produce system reports, and track and chase overdue tasks
• Maintain the Document Register/MIDP, and quality assurance of received information
• Support all project stakeholders in the use or Pure EDMS in line with Pure’s BIM requirements
• Production of internal reports and documents in accordance with company standards & branding and assist the teams with general administration as needed
• Work alongside colleagues to support delivery on any project where there is a greater need for capacity, or to cover sickness or absences where needed

Administration

• Administration of expenses for Senior Managers
• Ensuring the office is clean and fully stocked
• Planning/coordinating the commitments and meetings on site
• Arrange couriers as required

Supporting the Campus Director or Senior Management Team with:

• Managing diaries, ensuring they are up-to date
• Travel /accommodation bookings
• Organising internal and external events, including drafting itineraries, preparing agendas, -PowerPoint presentations, and circulation of papers Welcoming guests and customers in a professional manner whether in person or on the telephone; answering or directing inquiries
• Actioning day to day ad hoc administration, filing, printing and production of documents in a timely fashion
• Monitor and manage critical dates for the project and ensuring key stakeholders are kept informed at all times of schedule
• Manage the production of documents and emails and check work carefully for accuracy and layout

Knowledge and Skills:

• Previous experience working in a Document Controller/ Project Administration role
• Previous experience with Aconex would be desired
• Proven experience of managing high level priorities, with a hands-on, practical approach
• Well organised and methodical with excellent attention to detail, ensuring accuracy in all client communications and deliverable
• Excellent team player, sharing in team goals to provide excellent quality and efficiency of service, with a willingness to take on new responsibilities and challenges
• Positive can-do attitude with the ability to adapt to change
• Proven experience of managing high level priorities, with a hands-on, practical approach

Note:The successful candidate will be required to complete pre-employment screening to BS7858:2019, or national equivalent. (Covers: Confirmation of identity, legal right to work, financial probity, criminal history and associations with proscribed organisations). It is the policy of Pure DC that all individuals have a responsibility for the security and protection of company’s Information and IT Resources over which they have control, according to their role.