Document Controller for Global EfW EPC Projects

Kanadevia Inova; Ellesmere Port, Peacehaven; On-site; GBP 40,000 - 55,000; Full time

Benefits offered by this job

Generous pension up to 10% employer

24 days annual leave (+5)

Private medical and dental insurance

Life cover (4x salary)

Cycle to Work scheme

Job summary

Kanadevia Inova in Ellesmere Port is seeking an experienced Document Controller to manage receipt, classification, storage, and archiving of project documentation, ensuring controls are followed throughout the lifecycle.

You will maintain filing structures, revision control, and versioning; verify completeness and compliance; coordinate with managers, engineers, procurement, and clients; and administer the PIRS system while producing status reports and driving process improvements.

Qualifications

• Experience in Document Control or Project Support roles within engineering, construction, infrastructure, energy, or renewable energy environments.
• Strong knowledge of document control principles, records management, project documentation processes, revision control, quality management systems, and ISO standards.
• Proven ability to manage high volumes of documentation with exceptional attention to detail, accuracy, organisation, confidentiality, and a commitment to quality.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook, alongside experience using electronic document management systems; PIRS experience is highly desirable.
• Excellent communication, stakeholder management, coordination, problem-solving, and time management skills, with the ability to prioritise workloads, manage competing deadlines, work independently, and collaborate effectively within project teams.

Responsibilities

• Manage receipt, registration, classification, distribution, storage, retrieval, and archiving of project documentation.
• Maintain document control systems, filing structures, registers, numbering conventions, revision control, and version tracking to ensure records are accurate and accessible.
• Review and verify documentation for completeness, accuracy, formatting, approvals, signatures, and compliance with standards.
• Coordinate with project managers, engineers, procurement teams, contractors, clients, and other stakeholders to manage submissions, approvals, information flow, milestones, and deadlines.
• Administer electronic document management systems including PIRS; produce status reports and support continuous improvement of document control processes and systems.

Skills

Attention to detail

Communication

Time management

Independent work

Tools

MS Office (Excel/Word/Outlook)

PIRS

Job description

Kanadevia Inova in Ellesmere Port is seeking an experienced Document Controller to manage receipt, classification, storage, and archiving of project documentation, ensuring controls are followed throughout the lifecycle.

You will maintain filing structures, revision control, and versioning; verify completeness and compliance; coordinate with managers, engineers, procurement, and clients; and administer the PIRS system while producing status reports and driving process improvements.