Document Controller - Protos

Kanadevia Inova; Ince; On-site; GBP 28,000 - 42,000; Full time

Benefits offered by this job

Annual salary review

Discretionary bonus

Pension contribution

Leave allowance

Private medical insurance

Life and disability cover

Cycle to Work

Job summary

Kanadevia Inova is seeking a meticulous Document Controller for the Protos Energy Recovery Facility near Ellesmere Port, Cheshire. The role is full-time, on-site, and on a fixed-term basis until mid-October 2028.

Key duties include managing document lifecycle, ensuring revisions and approvals, and supporting project teams with accurate records. Proficiency in MS Office and PIRS is advantageous. The position offers a competitive package and career growth within a global engineering group.

Qualifications

• Experience in Document Control within engineering/construction environments.
• Strong knowledge of document control, records management, and ISO standards.
• Proven ability to handle high volumes with accuracy, confidentiality and quality.
• Proficiency in Microsoft Office applications; PIRS experience desirable.

Responsibilities

• Manage receipt, registration, classification, distribution, storage, retrieval, and archiving of all project documents.
• Maintain document control systems, filing structures, registers, and revision control.
• Review documents for completeness, formatting, approvals, signatures and compliance.
• Coordinate with PMs, engineers, procurement, contractors, clients and stakeholders on submissions and deadlines.
• Administer electronic DMS including PIRS, produce status reports, and support process improvements.

Tools

PIRS

Microsoft Office

Job description

Company Description

Welcome to Kanadevia Inova, a global innovation leader in the waste infrastructure space, where we believe in creating a sustainable future through technology and innovation. Transforming Waste into Value: At Kanadevia Inova, we pride ourselves on being at the forefront of waste-to-X technology. We are not just waste managers; we are creators of value from what communities discard. Your role at Kanadevia Inova directly contributes to turning something once considered useless - waste - into something invaluable: energy, heat, hydrogen, fertilizer, and beyond. Find out more about Kanadevia Inova at www.kanadevia-inova.com.

Job Description

We are seeking a highly organised and detail-oriented Document Controller to support the effective management, control, distribution, and maintenance of project documentation on the Protos Energy Recovery Facility, construction project near Ellesmere Port, Cheshire.

This role is based full time on-site and is offered on a Fixed Term Contract basis until mid-October 2028.

Key Responsibilities

• Manage the receipt, registration, classification, distribution, storage, retrieval, and archiving of all project documentation, ensuring document control processes are followed throughout the project lifecycle.
• Maintain document control systems, filing structures, registers, numbering conventions, revision control, and version tracking to ensure project records remain accurate, secure, current, and readily accessible.
• Review and verify documentation for completeness, accuracy, formatting, approvals, signatures, and compliance with company standards, quality requirements, project specifications, and document control procedures.
• Coordinate with project managers, engineers, procurement teams, contractors, clients, and other stakeholders to manage document submissions, approvals, information flow, project milestones, and key deadlines.
• Administer electronic document management systems including PIRS, maintain databases, trackers, logs, and registers, produce status reports, and support the continuous improvement of document control processes and systems.

Please note the above list of duties is not exhaustive. Additional responsibilities may be assigned in line with business and project requirements.

Qualifications

• Experience in Document Control or Project Support roles within engineering, construction, infrastructure, energy, or renewable energy environments.
• Strong knowledge of document control principles, records management, project documentation processes, revision control, quality management systems, and ISO standards.
• Proven ability to manage high volumes of documentation with exceptional attention to detail, accuracy, organisation, confidentiality, and a commitment to quality.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook, alongside experience using electronic document management systems; PIRS experience is highly desirable.
• Excellent communication, stakeholder management, coordination, problem‑solving, and time management skills, with the ability to prioritise workloads, manage competing deadlines, work independently, and collaborate effectively within project teams.

Additional Information

Benefits

• Competitive package including annual salary review and discretionary, company-weighted bonus
• Generous pension scheme with up to 10% employer contribution
• 24 days annual leave, with the option to purchase up to 5 additional days
• Comprehensive private medical and dental insurance, plus life (4× salary) and disability cover
• Wellbeing support, employee assistance resources, and Cycle to Work scheme

Why Join Kanadevia Inova?

• Be part of a leading global clean energy and Energy-from-Waste (EfW) business delivering critical infrastructure
• Work on some of the largest and most complex EfW EPC projects worldwide
• Join a company with a strong safety-first, quality-driven, engineering-led culture
• Benefit from the stability and backing of a global engineering group
• Long-term career development and international growth opportunities