Document Controller

Kanadevia Inova; Ellesmere Port, Peacehaven; On-site; GBP 40,000 - 55,000; Full time

Benefits offered by this job

Generous pension up to 10% employer

24 days annual leave (+5)

Private medical and dental insurance

Life cover (4x salary)

Cycle to Work scheme

Job summary

Kanadevia Inova in Ellesmere Port is seeking an experienced Document Controller to manage receipt, classification, storage, and archiving of project documentation, ensuring controls are followed throughout the lifecycle.

You will maintain filing structures, revision control, and versioning; verify completeness and compliance; coordinate with managers, engineers, procurement, and clients; and administer the PIRS system while producing status reports and driving process improvements.

Qualifications

• Experience in Document Control or Project Support roles within engineering, construction, infrastructure, energy, or renewable energy environments.
• Strong knowledge of document control principles, records management, project documentation processes, revision control, quality management systems, and ISO standards.
• Proven ability to manage high volumes of documentation with exceptional attention to detail, accuracy, organisation, confidentiality, and a commitment to quality.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook, alongside experience using electronic document management systems; PIRS experience is highly desirable.
• Excellent communication, stakeholder management, coordination, problem-solving, and time management skills, with the ability to prioritise workloads, manage competing deadlines, work independently, and collaborate effectively within project teams.

Responsibilities

• Manage receipt, registration, classification, distribution, storage, retrieval, and archiving of project documentation.
• Maintain document control systems, filing structures, registers, numbering conventions, revision control, and version tracking to ensure records are accurate and accessible.
• Review and verify documentation for completeness, accuracy, formatting, approvals, signatures, and compliance with standards.
• Coordinate with project managers, engineers, procurement teams, contractors, clients, and other stakeholders to manage submissions, approvals, information flow, milestones, and deadlines.
• Administer electronic document management systems including PIRS; produce status reports and support continuous improvement of document control processes and systems.

Skills

Attention to detail

Communication

Time management

Independent work

Tools

MS Office (Excel/Word/Outlook)

PIRS

Job description

Duties

• Manage the receipt, registration, classification, distribution, storage, retrieval, and archiving of all project documentation, ensuring document control processes are followed throughout the project lifecycle.
• Maintain document control systems, filing structures, registers, numbering conventions, revision control, and version tracking to ensure project records remain accurate, secure, current, and readily accessible.
• Review and verify documentation for completeness, accuracy, formatting, approvals, signatures, and compliance with company standards, quality requirements, project specifications, and document control procedures.
• Coordinate with project managers, engineers, procurement teams, contractors, clients, and other stakeholders to manage document submissions, approvals, information flow, project milestones, and key deadlines.
• Administer electronic document management systems including PIRS, maintain databases, trackers, logs, and registers, produce status reports, and support the continuous improvement of document control processes and systems.

Please note the above list of duties is not exhaustive. Additional responsibilities may be assigned in line with business and project requirements.

Qualifications and Experience

• Experience in Document Control or Project Support roles within engineering, construction, infrastructure, energy, or renewable energy environments.
• Strong knowledge of document control principles, records management, project documentation processes, revision control, quality management systems, and ISO standards.
• Proven ability to manage high volumes of documentation with exceptional attention to detail, accuracy, organisation, confidentiality, and a commitment to quality.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook, alongside experience using electronic document management systems; PIRS experience is highly desirable.
• Excellent communication, stakeholder management, coordination, problem-solving, and time management skills, with the ability to prioritise workloads, manage competing deadlines, work independently, and collaborate effectively within project teams.

This role is based full time on-site and is offered on a Fixed Term Contract basis until mid-October 2028., Competitive package including annual salary review and discretionary, company-weighted bonus

Benefits

• Generous pension scheme with up to 10% employer contribution
• 24 days annual leave, with the option to purchase up to 5 additional days
• Comprehensive private medical and dental insurance, plus life (4× salary) and disability cover
• Wellbeing support, employee assistance resources, and Cycle to Work scheme

Why Join Kanadevia Inova?

• Be part of a leading global clean energy and Energy-from-Waste (EfW) business delivering critical infrastructure
• Work on some of the largest and most complex EfW EPC projects worldwide
• Join a company with a strong safety-first, quality-driven, engineering-led culture
• Benefit from the stability and backing of a global engineering group
• Long-term career development and international growth opportunities