Document Controller - Protos

SmartRecruiters, Inc.; Ellesmere Port; On-site; GBP 27,000 - 38,000; Full time

Benefits offered by this job

Salary review

Discretionary bonus

Pension (10%)

Private medical insurance

Life & disability cover

Cycle to Work

Wellbeing resources

Leave allowance

Job summary

Kanadevia Inova is seeking a highly organised Document Controller to support the Protos Energy Recovery Facility near Ellesmere Port, Cheshire. This full-time, on-site role is offered on a fixed-term contract until mid-October 2028.

You will manage document control processes across the project lifecycle, coordinate with project managers, engineers, and contractors, and maintain PIRS and related trackers to ensure secure, accessible records.

Qualifications

• Experience in Document Control or Project Support roles within engineering, construction, infrastructure, energy, or renewable energy environments.
• Strong knowledge of document control principles, records management, and ISO standards.
• Proven ability to manage high volumes of documentation with accuracy and confidentiality.
• Proficiency in Microsoft Office applications and electronic document management systems; PIRS experience is desirable.
• Excellent communication and time management skills for coordinating with multiple stakeholders.

Responsibilities

• Manage receipt, registration, classification, distribution, storage, retrieval, and archiving of all project documentation.
• Maintain document control systems, filing structures, and revision control to ensure accuracy and accessibility.
• Review documents for completeness, accuracy, formatting, approvals, and compliance with standards.
• Coordinate submissions, approvals, and information flow with project teams and clients.
• Administer electronic document management systems and generate status reports.

Skills

Attention to detail

ISO standards

Document control

Stakeholder mgmt

MS Office

Tools

PIRS

Job description

Welcome to Kanadevia Inova, a global innovation leader in the waste infrastructure space, where we believe in creating a sustainable future through technology and innovation.

Transforming Waste into Value

At Kanadevia Inova, we pride ourselves on being at the forefront of waste-to-X technology. We are not just waste managers; we are creators of value from what communities discard. Your role at Kanadevia Inova directly contributes to turning something once considered useless - waste - into something invaluable: energy, heat, hydrogen, fertilizer, and beyond..

Find out more about Kanadevia Inova at www.kanadevia-inova.com.

Job Description

We are seeking a highly organised and detail-oriented Document Controller to support the effective management, control, distribution, and maintenance of project documentation on the Protos Energy Recovery Facility, construction project near Ellesmere Port, Cheshire.

This role is based full time on-site and is offered on a Fixed Term Contract basis until mid-October 2028.

Key Responsibilities

• Manage the receipt, registration, classification, distribution, storage, retrieval, and archiving of all project documentation, ensuring document control processes are followed throughout the project lifecycle.
• Maintain document control systems, filing structures, registers, numbering conventions, revision control, and version tracking to ensure project records remain accurate, secure, current, and readily accessible.
• Review and verify documentation for completeness, accuracy, formatting, approvals, signatures, and compliance with company standards, quality requirements, project specifications, and document control procedures.
• Coordinate with project managers, engineers, procurement teams, contractors, clients, and other stakeholders to manage document submissions, approvals, information flow, project milestones, and key deadlines.
• Administer electronic document management systems including PIRS, maintain databases, trackers, logs, and registers, produce status reports, and support the continuous improvement of document control processes and systems.

Please note the above list of duties is not exhaustive. Additional responsibilities may be assigned in line with business and project requirements.

Qualifications

• Experience in Document Control or Project Support roles within engineering, construction, infrastructure, energy, or renewable energy environments.
• Strong knowledge of document control principles, records management, project documentation processes, revision control, quality management systems, and ISO standards.
• Proven ability to manage high volumes of documentation with exceptional attention to detail, accuracy, organisation, confidentiality, and a commitment to quality.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook, alongside experience using electronic document management systems; PIRS experience is highly desirable.
• Excellent communication, stakeholder management, coordination, problem-solving, and time management skills, with the ability to prioritise workloads, manage competing deadlines, work independently, and collaborate effectively within project teams.

Additional Information

• Competitive package including annual salary review and discretionary, company-weighted bonus
• Generous pension scheme with up to 10% employer contribution
• 24 days annual leave, with the option to purchase up to 5 additional days
• Comprehensive private medical and dental insurance, plus life (4× salary) and disability cover
• Wellbeing support, employee assistance resources, and Cycle to Work scheme

Why Join Kanadevia Inova?

• Be part of a leading global clean energy and Energy-from-Waste (EfW) business delivering critical infrastructure
• Work on some of the largest and most complex EfW EPC projects worldwide
• Join a company with a strong safety-first, quality-driven, engineering-led culture
• Benefit from the stability and backing of a global engineering group
• Long-term career development and international growth opportunities

For HR agencies: Please note that we do not accept applications coming from agencies. Thank you.

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