Document Controller – Construction & Social Housing (Cardiff)

Cardo Group; Cardiff; On-site; GBP 25,000 - 30,000; Full time

Benefits offered by this job

Company pension

Health & wellbeing programme

On-site parking

Referral programme

Job summary

Cardo Group in Cardiff is seeking a meticulous Document Controller to join our team. You will oversee all documentation, file and track records, and ensure compliance with company policies and regulatory requirements.

Responsibilities include maintaining PAS and MCS templates, managing portals, producing monthly reports, and coordinating with insurers, scheme providers, and project leads to support inspections and audits.

Qualifications

• Construction or social housing background preferred.
• Excellent organisational skills.
• Experience in a Project Office environment.
• Ability to work under own initiative and under pressure.
• Team player with good communication skills.
• MS Excel, Word and Document Control IT skills.
• Ability to liaise with outside agencies and contractors.

Responsibilities

• Project filing/Document control/Drawing updates/Technical co-ordination in relation to Projects.
• Implement document control processes and systems to ensure the project team has quick access to accurate and up-to-date information.
• Track & manage all documentation associated with PAS and MCS-related works for our Retrofit Dept, based out of the Cardiff Head Office.
• Maintain current templates on PAS and MCS documentation portals
• Maintain site folders on Company Shared Drive relating to PAS and MCS Documentation
• Upload information to PAS & MCS portals in a timely manner to facilitate inspections and audits
• Produce internal monthly status & progress reports on documentation and ad-hoc reports as and when required.
• Liaise with Quality Mark over Insurance Backed Guarantees
• Liaise with Trustmark over queries relating to Measures.
• Liaise with Scheme providers over information required for Assessments and Re-assessments for new and existing measures attained by Cardo Group.
• Create site folders/packs for new projects
• Audit Projects folders periodically to check all necessary documentation is in place.
• Collation of information and preparation of O&M and H&S Manuals in liaison with Project leads and Site managers
• Process hard copy documentation from completed Projects on their return to Head Office.
• Send Scheme Providers updates on measures installations by property.
• Take & distribute minutes of Fortnightly Meetings
• Provide assistance to colleagues in the Project Team with administrative duties as required.

Skills

Organisational skills

MS Excel

MS Word

Document Control

Tools

Document Control software

MS Excel

MS Word

Job description

Cardo Group in Cardiff is seeking a meticulous Document Controller to join our team. You will oversee all documentation, file and track records, and ensure compliance with company policies and regulatory requirements.

Responsibilities include maintaining PAS and MCS templates, managing portals, producing monthly reports, and coordinating with insurers, scheme providers, and project leads to support inspections and audits.