Document Controller

Cardo Group; Cardiff; On-site; GBP 25,000 - 30,000; Full time

Benefits offered by this job

Company pension

Health & wellbeing programme

On-site parking

Referral programme

Job summary

Cardo Group in Cardiff is seeking a meticulous Document Controller to join our team. You will oversee all documentation, file and track records, and ensure compliance with company policies and regulatory requirements.

Responsibilities include maintaining PAS and MCS templates, managing portals, producing monthly reports, and coordinating with insurers, scheme providers, and project leads to support inspections and audits.

Qualifications

• Construction or social housing background preferred.
• Excellent organisational skills.
• Experience in a Project Office environment.
• Ability to work under own initiative and under pressure.
• Team player with good communication skills.
• MS Excel, Word and Document Control IT skills.
• Ability to liaise with outside agencies and contractors.

Responsibilities

• Project filing/Document control/Drawing updates/Technical co-ordination in relation to Projects.
• Implement document control processes and systems to ensure the project team has quick access to accurate and up-to-date information.
• Track & manage all documentation associated with PAS and MCS-related works for our Retrofit Dept, based out of the Cardiff Head Office.
• Maintain current templates on PAS and MCS documentation portals
• Maintain site folders on Company Shared Drive relating to PAS and MCS Documentation
• Upload information to PAS & MCS portals in a timely manner to facilitate inspections and audits
• Produce internal monthly status & progress reports on documentation and ad-hoc reports as and when required.
• Liaise with Quality Mark over Insurance Backed Guarantees
• Liaise with Trustmark over queries relating to Measures.
• Liaise with Scheme providers over information required for Assessments and Re-assessments for new and existing measures attained by Cardo Group.
• Create site folders/packs for new projects
• Audit Projects folders periodically to check all necessary documentation is in place.
• Collation of information and preparation of O&M and H&S Manuals in liaison with Project leads and Site managers
• Process hard copy documentation from completed Projects on their return to Head Office.
• Send Scheme Providers updates on measures installations by property.
• Take & distribute minutes of Fortnightly Meetings
• Provide assistance to colleagues in the Project Team with administrative duties as required.

Skills

Organisational skills

MS Excel

MS Word

Document Control

Tools

Document Control software

MS Excel

MS Word

Job description

Job Summary

Who are Cardo Group?Cardo Group is a social housing property maintenance company.Our multi-company group provides quality, value for money maintenance, compliance and retrofit services across the south west, south east and midlands. Future plans will see this develop into a national footprint.We are seeking a meticulous and detail-oriented Document Controller to join our team inCardiff. The successful candidate will be responsible for managing and overseeing all documentation processes, ensuring that documents are accurately filed, tracked, and maintained in accordance with company policies and regulatory requirements. This role is crucial in facilitating effective communication and information flow within the organisation.

KEY RESPONSIBILITIES

• Project filing/Document control/Drawing updates/Technical co-ordination in relation to Projects.
• Implement document control processes and systems to ensure the project team has quick access to accurate and up-to-date information.
• Track & manage all documentation associated with PAS and MCS-related works for our Retrofit Dept, based out of the Cardiff Head Office.
• Maintain current templates on PAS and MCS documentation portals
• Maintain site folders on Company Shared Drive relating to PAS and MCS Documentation
• Upload information to PAS & MCS portals in a timely manner to facilitate inspections and audits
• Produce internal monthly status & progress reports on documentation and ad-hoc reports as and when required.
• Liaise with Quality Mark over Insurance Backed Guarantees
• Liaise with Trustmark over queries relating to Measures.
• Liaise with Scheme providers over information required for Assessments and Re-assessments for new and existing measures attained by Cardo Group.
• Create site folders/packs for new projects
• Audit Projects folders periodically to check all necessary documentation is in place.
• Collation of information and preparation of O&M and H&S Manuals in liaison with Project leads and Site managers
• Process hard copy documentation from completed Projects on their return to Head Office.
• Send Scheme Providers updates on measures installations by property.
• Take & distribute minutes of Fortnightly Meetings
• Provide assistance to colleagues in the Project Team with administrative duties as required.

Key Skills, Knowledge, and Experience

• Construction or social housing background (preferred but not essential) ideally in construction, or engineering projects.
• Excellent organisational skills
• Experience in working in a Project Office environment (preferred but not essential)
• Ability to work under your own initiative and under pressure.
• Ability to work as part of a team.
• Excellent verbal and written communication skills
• IT Skills – MS Excel and Word and Document Control.
• Ability to work closely with outside agencies/ clients/ contractors & Consultants.

Key Attributes

• Strong problem-solving abilities.
• Ability to work independently and as part of a team.
• Strong sense of responsibility and accountability.

Why Join Cardo Group?

At Cardo Group, we are growing, evolving, and building a stable foundation for long-term success. When you join us, you become part of a forward-thinking company that values innovation, integrity, and inclusivity.We are dedicated to creating an inclusive workplace whereeveryonefeels valued, respected, and empowered to succeed. We recognise that diverse perspectives strengthen our business, drive innovation, and help us better serve the communities we work with. Equity– We ensure fair opportunities for growth and success, removing barriers that may stand in the way. Diversity– We embrace different backgrounds, experiences, and viewpoints, knowing that diversity fuels creativity and progress. Inclusion– We foster a culture where every team member has a voice and feels a true sense of belonging. At Cardo Group, EDI is more than a policy, it’s part of who we are. We actively promote an environment where all individuals, regardless of race, gender, age, ability, sexual orientation, or background, can thrive. Join us and be part of a company that values you—exactly as you are.

Job Types: Full-time, Permanent

Pay: Up to £30,000.00 per year

Benefits:

• Company pension
• Health & wellbeing programme
• On-site parking
• Referral programme

Schedule:

• Day shift
• Monday to Friday

Experience:

• Document Control: 2 years (required)