Document Controller – Civil Construction Admin Pro

M O’Brien Group; St Albans; On-site; GBP 26,000 - 36,000; Full time

Job summary

M O'Brien Civil Engineering, part of the M O'Brien Group, is seeking a organised Document Controller to join our team in Aylesbury. You will manage site documentation, plant and labour records, and ensure accurate project information is kept up to date.

Working with Contracts, Project and Site Managers, you will maintain smooth information flow between site teams and office operations, supporting daily project delivery in a busy civil engineering environment.

Qualifications

• Experience in administration or document control, ideally within construction.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Highly organised with excellent attention to detail.
• Able to manage multiple tasks and meet deadlines.
• Confident communicator liaising with office and site teams.
• Experience maintaining accurate records and handling confidential information.
• Familiar with construction documentation, plant records, labour allocation and timesheet processes.
• Proactive, reliable and able to work independently as well as part of a wider team.

Responsibilities

• Managing and maintaining project documentation and administrative records.
• Preparing and updating plant and labour allocation sheets.
• Raising, processing and tracking plant, labour and material requisitions.
• Recording daily load counts and preparing summary reports.
• Collecting, checking and maintaining staff timesheets and labour records.
• Organising and filing daily site reports, delivery tickets, plant records and other project paperwork.
• Providing general administrative support to the project and site teams.
• Liaising with Contracts Managers, Project Managers and Site Managers to obtain relevant information and documentation.
• Working alongside the Commercial Team and Payroll regarding load counts, requisitions, plant records and timesheets.
• Monitoring outstanding paperwork and following up on missing information or discrepancies.
• Ensuring all records are accurate, up to date and correctly allocated to the relevant projects.

Skills

Administration

Document control

Microsoft Excel

Microsoft Word

Outlook

Attention to detail

Time management

Communication

Team coordination

Tools

Microsoft Office Suite

Job description

M O'Brien Civil Engineering, part of the M O'Brien Group, is seeking a organised Document Controller to join our team in Aylesbury. You will manage site documentation, plant and labour records, and ensure accurate project information is kept up to date.

Working with Contracts, Project and Site Managers, you will maintain smooth information flow between site teams and office operations, supporting daily project delivery in a busy civil engineering environment.