Document Controller

M O'Brien group; St Albans; On-site; GBP 26,000 - 36,000; Full time

Job summary

M O'Brien Civil Engineering, part of the M O'Brien Group, is seeking a organised Document Controller to join our team in Aylesbury. You will manage site documentation, plant and labour records, and ensure accurate project information is kept up to date.

Working with Contracts, Project and Site Managers, you will maintain smooth information flow between site teams and office operations, supporting daily project delivery in a busy civil engineering environment.

Qualifications

• Experience in administration or document control, ideally within construction.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Highly organised with excellent attention to detail.
• Able to manage multiple tasks and meet deadlines.
• Confident communicator liaising with office and site teams.
• Experience maintaining accurate records and handling confidential information.
• Familiar with construction documentation, plant records, labour allocation and timesheet processes.
• Proactive, reliable and able to work independently as well as part of a wider team.

Responsibilities

• Managing and maintaining project documentation and administrative records.
• Preparing and updating plant and labour allocation sheets.
• Raising, processing and tracking plant, labour and material requisitions.
• Recording daily load counts and preparing summary reports.
• Collecting, checking and maintaining staff timesheets and labour records.
• Organising and filing daily site reports, delivery tickets, plant records and other project paperwork.
• Providing general administrative support to the project and site teams.
• Liaising with Contracts Managers, Project Managers and Site Managers to obtain relevant information and documentation.
• Working alongside the Commercial Team and Payroll regarding load counts, requisitions, plant records and timesheets.
• Monitoring outstanding paperwork and following up on missing information or discrepancies.
• Ensuring all records are accurate, up to date and correctly allocated to the relevant projects.

Skills

Administration

Document control

Microsoft Excel

Microsoft Word

Outlook

Attention to detail

Time management

Communication

Team coordination

Tools

Microsoft Office Suite

Job description

M O'Brien Civil Engineering | Part of the M O'Brien Group

Location: Aylesbury
Salary: Competitive - Dependent on Experience
Job Type: Full-time | Permanent

The Opportunity

M O'Brien Civil Engineering, part of the M O'Brien Group, is looking for an organised, motivated and detail-focused Document Controller to join our team.

This is a great opportunity for someone with previous experience in administration or document control, ideally within civil engineering, earthworks, drainage or construction.

You'll play an important role in supporting the day-to-day running of our projects, ensuring all site documentation, plant and labour records, timesheets and project information are accurately maintained and kept up to date.

Working closely with Contracts Managers, Project Managers and Site Managers, you'll help ensure the smooth flow of information between our site teams and office operations.

What You'll Be Doing

• Managing and maintaining project documentation and administrative records.

• Preparing and updating plant and labour allocation sheets.

• Raising, processing and tracking plant, labour and material requisitions.

• Recording daily load counts and preparing summary reports.

• Collecting, checking and maintaining staff timesheets and labour records.

• Organising and filing daily site reports, delivery tickets, plant records and other project paperwork.

• Providing general administrative support to the project and site teams.

• Liaising with Contracts Managers, Project Managers and Site Managers to obtain relevant information and documentation.

• Working alongside the Commercial Team and Payroll regarding load counts, requisitions, plant records and timesheets.

• Monitoring outstanding paperwork and following up on missing information or discrepancies.

• Ensuring all records are accurate, up to date and correctly allocated to the relevant projects.

About You

We're looking for someone who is:

• Experienced in administration or document control, ideally within construction, civil engineering, earthworks or drainage.

• Confident using Microsoft Office, particularly Excel, Word and Outlook.

• Highly organised with excellent attention to detail.

• Able to manage multiple tasks and work to deadlines.

• A confident communicator, comfortable liaising with both office and site-based teams.

• Experienced in maintaining accurate records and handling confidential information.

• Familiar with construction documentation, plant records, labour allocation and timesheet processes.

• Proactive, reliable and able to work independently as well as part of a wider team.

Why MOB Civil Engineering?

You’ll be joining an established and growing business backed by the wider M O'Brien Group, where you’ll play an important part in supporting our busy earthworks and drainage operations.

This is a varied and hands-on administrative role, offering the opportunity to work closely with our operational teams and contribute to the successful delivery of our projects.

If you’re organised, have a keen eye for detail and enjoy working in a fast-paced construction environment, we’d love to hear from you.

All applications will be treated with the strictest of confidence.