Document Controller

Wates Smartspace; Sparkbrook; On-site; GBP 23,000 - 32,000; Full time

Job summary

Wates Smartspace in the West Midlands is hiring a Document Controller to join our Planned Maintenance team, supporting social housing planned works across multiple live contracts. Based in the office, you will manage and control project documentation to ensure accuracy and accessibility for project teams.

The role suits someone with experience as a Document Controller or Administrator, with strong organisational skills and experience in construction, maintenance, or social housing.

Qualifications

• Previous experience in a Document Controller or project administration role.
• Experience working across multiple contracts or projects.
• Background within construction, maintenance or social housing desirable.
• Strong organisational skills and attention to detail.
• Confident managing high volumes of documentation.
• Excellent Microsoft Office skills (Word, Excel, Outlook).
• Clear and confident communicator, able to liaise with internal and external stakeholders.
• Able to work independently in a busy office environment.

Responsibilities

• Manage, control and maintain project documentation across multiple planned works contracts.
• Ensure all documentation is correctly stored, issued and updated in line with company procedures.
• Distribute controlled documents to internal teams, clients and supply chain partners.
• Maintain accurate document registers and filing systems.
• Support project and site teams with document queries and information requests.
• Ensure compliance with document control processes and audit requirements.
• Assist with reporting and tracking of project documentation status.
• Work closely with Project Managers, Site Managers and commercial teams.

Skills

Organisational skills

Attention to detail

Communication skills

Microsoft Office (Word, Excel, Outlook

Tools

Microsoft Office Suite

Job description

WPS have an opportunity for a Document Controller to join our Planned Maintenance team, supporting the delivery of social housing planned works projects across the West Midlands.

Based in the office, you will play a key role in managing and controlling project documentation across multiple live contracts, ensuring information is accurate, up to date and accessible to project teams.

This role would suit an experienced Document Controller or Administrator with strong organisational skills and experience working within construction, maintenance or social housing environments.

Key Responsibilities

• Manage, control and maintain project documentation across multiple planned works contracts
• Ensure all documentation is correctly stored, issued and updated in line with company procedures
• Distribute controlled documents to internal teams, clients and supply chain partners
• Maintain accurate document registers and filing systems
• Support project and site teams with document queries and information requests
• Ensure compliance with document control processes and audit requirements
• Assist with reporting and tracking of project documentation status
• Work closely with Project Managers, Site Managers and commercial teams

About You

• Previous experience in a Document Controller or project administration role
• Experience working across multiple contracts or projects
• Background within construction, maintenance or social housing desirable
• Strong organisational skills and attention to detail
• Confident managing high volumes of documentation
• Excellent Microsoft Office skills (Word, Excel, Outlook)
• Clear and confident communicator, able to liaise with internal and external stakeholders
• Able to work independently in a busy office environment

What's On Offer

• Stable, office‑based role within planned maintenance
• Opportunity to work on long‑term social housing programmes
• Supportive team environment with clear processes
• Competitive salary and benefits package

Given the nature of this position, you will need to undergo a Basic Disclosure and Barring Service Check(DBS)at offer stage. Applicants with criminal convictions will be assessed individually, and we assure you that we do not discriminate based on an applicant's criminal record or the details of any disclosed offenses. Additionally, certain roles may be subject toadditionalpre-employment checks.

To learn more about the checks included in this process, please click on the following link:National Security Vetting