Document Controller - Planned Maintenance for Social Housing

Wates Smartspace; Sparkbrook; On-site; GBP 23,000 - 32,000; Full time

Job summary

Wates Smartspace in the West Midlands is hiring a Document Controller to join our Planned Maintenance team, supporting social housing planned works across multiple live contracts. Based in the office, you will manage and control project documentation to ensure accuracy and accessibility for project teams.

The role suits someone with experience as a Document Controller or Administrator, with strong organisational skills and experience in construction, maintenance, or social housing.

Qualifications

• Previous experience in a Document Controller or project administration role.
• Experience working across multiple contracts or projects.
• Background within construction, maintenance or social housing desirable.
• Strong organisational skills and attention to detail.
• Confident managing high volumes of documentation.
• Excellent Microsoft Office skills (Word, Excel, Outlook).
• Clear and confident communicator, able to liaise with internal and external stakeholders.
• Able to work independently in a busy office environment.

Responsibilities

• Manage, control and maintain project documentation across multiple planned works contracts.
• Ensure all documentation is correctly stored, issued and updated in line with company procedures.
• Distribute controlled documents to internal teams, clients and supply chain partners.
• Maintain accurate document registers and filing systems.
• Support project and site teams with document queries and information requests.
• Ensure compliance with document control processes and audit requirements.
• Assist with reporting and tracking of project documentation status.
• Work closely with Project Managers, Site Managers and commercial teams.

Skills

Organisational skills

Attention to detail

Communication skills

Microsoft Office (Word, Excel, Outlook

Tools

Microsoft Office Suite

Job description

Wates Smartspace in the West Midlands is hiring a Document Controller to join our Planned Maintenance team, supporting social housing planned works across multiple live contracts. Based in the office, you will manage and control project documentation to ensure accuracy and accessibility for project teams.

The role suits someone with experience as a Document Controller or Administrator, with strong organisational skills and experience in construction, maintenance, or social housing.