Document Controller

Wates Smartspace; Birmingham; Hybrid; GBP 32,000 - 42,000; Full time

Job summary

Wates Smartspace in Birmingham is seeking an organised Document Controller to support a major high-rise retrofit programme. You will manage, maintain and distribute project documentation in a regulated environment, with emphasis on FRA and regulatory compliance.

This role involves collaborating with operations, technical and delivery teams to ensure document control processes support quality and compliance, while drawings and records remain accessible to stakeholders.

Qualifications

• Experience as a Document Controller in construction, refurbishment or retrofit environments.
• Strong document control procedures and version control knowledge.
• Experience with SharePoint, Asset360 or similar document management systems.
• Ability to read drawings and technical documentation.

Responsibilities

• Manage and maintain project documentation using SharePoint, Asset360 and digital daybooks.
• Control document revisions and ensure accurate distribution of updated information.
• Issue drawings, technical documents and project updates to relevant stakeholders.
• Maintain document registers and audit trails in line with project requirements.
• Ensure all project records remain accurate, current and compliant.
• Support the management of FRA-related documentation and regulatory requirements.
• Review drawings and technical information to confirm correct version control.
• Work closely with project teams to ensure document management processes are consistently followed.

Skills

Document control

Organised and detail-focused

Compliance awareness

Drawings interpretation

Tools

SharePoint

Asset360

Job description

Document Controller

Location: Newtown, Birmingham
Salary: Competitive + Benefits

About the Role

We are seeking an organised and detail-focused Document Controller to support the delivery of a major high-rise retrofit programme.

This role will be responsible for managing, maintaining and distributing project documentation across a complex and heavily regulated environment. With a strong emphasis on Fire Risk Assessment (FRA) works and legislative compliance, you will play a vital role in ensuring project information, drawings and records are accurately controlled and accessible to project stakeholders.

Working closely with operational, technical and delivery teams, you'll help maintain robust document control processes that support compliance, quality and successful project delivery.

Key Responsibilities

• Manage and maintain project documentation using SharePoint, Asset360 and digital daybooks.
• Control document revisions and ensure accurate distribution of updated information.
• Issue drawings, technical documents and project updates to relevant stakeholders.
• Maintain document registers and audit trails in line with project requirements.
• Ensure all project records remain accurate, current and compliant.
• Support the management of FRA-related documentation and regulatory requirements.
• Review drawings and technical information to confirm correct version control.
• Work closely with project teams to ensure document management processes are consistently followed.

About You

• Previous experience as a Document Controller within construction, planned works, refurbishment, retrofit, architecture or a similar technical environment.
• Strong understanding of document control procedures, version control and information management.
• Experience working with systems such as SharePoint, Asset360 or comparable document management platforms.
• Ability to read and interpret drawings and technical documentation.
• Highly organised with exceptional attention to detail.
• IT savvy and confident managing large volumes of project information.
• Comfortable working within compliance-driven and legislatively focused projects.
• Proactive, professional and able to maintain control of documentation across multiple workstreams.

What We Offer

• Opportunity to work on a significant high-rise retrofit programme.
• Exposure to complex, compliance-led projects.
• Supportive and collaborative team environment.
• Long-term career development opportunities.

Basic Check:

Given the nature of this position, you will need to undergo a Basic Disclosure and Barring Service Check(DBS)at offer stage. Applicants with criminal convictions will be assessed individually, and we assure you that we do not discriminate based on an applicant's criminal record or the details of any disclosed offenses. Additionally, certain roles may be subject toadditionalpre-employment checks.

To learn more about the checks included in this process, please click on the following link: National Security Vetting

Our commitments:

WPS is proud to be an employer where anyone can thrive, and we welcome applications from candidates of all backgrounds. We encourage you to apply even if you don't meet every requirement, as we value transferable skills and assess all applications fairly.

We don't discriminate based on a criminal record; all applications are reviewed on an individual basis against the requirements of the role. Some roles may require additional checks, due to the nature of the work. As a Disability Confident Leader, we offer an interview to applicants with a disability who meet the minimum criteria for the role and opt in to the Disability Confident scheme. Reasonable adjustments are available, please contact us at [e-mail]