Document controller

WPS; Royal Leamington Spa; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

Office-based role

Supportive team environment

Job summary

WPS in Warwickshire is seeking a capable Document Controller to join our Planned Maintenance team and support social housing planned works projects.

Based in the office, you will manage project documentation across multiple live contracts, ensuring accuracy and accessibility for project teams while using strong MS Office skills to maintain registers and filing systems.

Qualifications

• Experience as Document Controller or project administration role.
• Strong organisational skills and attention to detail.
• Excellent Microsoft Office skills (Word, Excel, Outlook).
• Clear and confident communicator, able to liaise with internal/external stakeholders.

Responsibilities

• Manage, control and maintain project documentation across multiple planned works contracts.
• Ensure all documentation is stored, issued and updated per procedures.
• Distribute controlled documents to internal teams, clients and supply chain partners.
• Maintain accurate document registers and filing systems.
• Support project/site teams with document queries and information requests.
• Ensure compliance with document control processes and audit requirements.
• Assist with reporting and tracking of project documentation status.
• Work closely with Project Managers, Site Managers and commercial teams.

Job description

WPS have an opportunity for a Document Controller to join our Planned Maintenance team, supporting the delivery of social housing planned works projects across the Warwickshire

Based in the office, you will play a key role in managing and controlling project documentation across multiple live contracts, ensuring information is accurate, up to date and accessible to project teams

This role would suit an experienced Document Controller or Administrator with strong organisational skills and experience working within construction, maintenance or social housing environments

Key Responsibilities

• Manage, control and maintain project documentation across multiple planned works contracts
• Ensure all documentation is correctly stored, issued and updated in line with company procedures
• Distribute controlled documents to internal teams, clients and supply chain partners
• Maintain accurate document registers and filing systems
• Support project and site teams with document queries and information requests
• Ensure compliance with document control processes and audit requirements
• Assist with reporting and tracking of project documentation status
• Work closely with Project Managers, Site Managers and commercial teams

About You

• Previous experience in a Document Controller or project administration role
• Experience working across multiple contracts or projects
• Background within construction, maintenance or social housing desirable
• Strong organisational skills and attention to detail
• Confident managing high volumes of documentation
• Excellent Microsoft Office skills (Word, Excel, Outlook)
• Clear and confident communicator, able to liaise with internal and external stakeholders
• Able to work independently in a busy office environment

What's On Offer

• Stable, office‑based role within planned maintenance
• Opportunity to work on long‑term social housing programmes
• Supportive team environment with clear processes
• Competitive salary and benefits package

Given the nature of this position, you will need to undergo a Basic Disclosure and Barring Service Check (DBS) at offer stage. Applicants with criminal convictions will be assessed individually, and we assure you that we do not discriminate based on an applicant's criminal record or the details of any disclosed offenses. Additionally, certain roles may be subject to additional pre‑employment checks.

Our Commitments

WPS is proud to be an employer where anyone can thrive, and we welcome applications from candidates of all backgrounds. We encourage you to apply even if you don't meet every requirement, as we value transferable skills and assess all applications fairly.

We don't discriminate based on a criminal record; all applications are reviewed on an individual basis against the requirements of the role.

As a Disability Confident Leader, we offer an interview to applicants with a disability who meet the minimum criteria for the role and opt in to the Disability Confident scheme.