Document Controller

Falcon Green Personnel; Slough; On-site; GBP 36,000 - 52,000; Full time

Job summary

Falcon Green Personnel is seeking an experienced Document Controller for a major data centre project in Slough. The role is site-based and involves managing the day-to-day control, distribution and archiving of project information on a busy live site.

You will work with Site, Project and Contracts teams, ensure latest drawings are available to on-site teams and subcontractors, and maintain a robust audit trail using Procore and standard office tools.

Qualifications

• Experience in document control on construction projects.
• Strong Procore knowledge and document handling skills.
• Excellent organisation and attention to detail.

Responsibilities

• Manage day-to-day Document Control across the project.
• Maintain electronic and hard-copy project records.
• Manage issue, receipt and distribution of drawings, documents and correspondence.
• Upload, review, distribute and track project information through Procore.
• Maintain document registers, trackers and revision records.
• Ensure latest approved drawings are available to site teams, subcontractors and suppliers.
• Maintain audit trail of revisions and distributions.
• Maintain project communication records (RFIs, transmittals, site instructions, technical docs).
• Generate reports and document exports for the wider project team.
• Support digitisation, filing and archiving of site records.
• Assist with site administration, inductions and new starter documentation.
• Support HSE documentation and weekly returns.
• Maintain project files, control logs and trackers.
• Manage weekly timesheets with input from site management.
• Work with site teams to ensure timely information issuance.
• Handle confidential information in line with GDPR.

Skills

Document control

MS Excel

MS Outlook

GDPR awareness

CDE familiarity

Stakeholder communication

Tools

Procore

PDF editing tools

Databases

Job description

A leading contractor is looking for an experienced Document Controller to join a major data centre construction project in Slough. This is a site-based contract role working closely with the Site, Project and Contracts Management teams to manage the day-to-day flow, control and distribution of project information.

Key Responsibilities:

• Manage the day-to-day Document Control process across the project.
• Maintain accurate electronic and hard-copy project records.
• Manage the issue, receipt and distribution of drawings, documents and correspondence.
• Upload, review, distribute and track project information through Procore.
• Maintain document registers, trackers and revision records.
• Ensure the latest approved drawings and documentation are available to site teams, subcontractors and suppliers.
• Manage superseded documentation and maintain a clear audit trail of revisions and distributions.
• Maintain project communication records, including RFIs, transmittals, site instructions and technical documentation.
• Generate reports and document exports for the wider project team.
• Support the digitisation, filing and archiving of site records.
• Assist with site administration, including inductions and new starter documentation.
• Support the collation and maintenance of HSE documentation and weekly returns.
• Maintain project files, control logs and trackers.
• Manage weekly timesheets with input from the site management team.
• Work closely with site teams and subcontractors to ensure project information is issued accurately and on time.
• Ensure confidential and sensitive information is handled appropriately and in line with GDPR requirements.

Requirements

• Previous experience working as a Document Controller within construction.
• Strong working knowledge of Procore.
• Experience working on major construction projects; data centre experience would be highly advantageous.
• Strong IT skills and confidence managing large volumes of project information.
• Experience working with a Common Data Environment (CDE).
• Good knowledge of Microsoft Office, particularly Excel and Outlook.
• Experience with spreadsheets, databases and PDF editing software.
• Excellent organisational and time-management skills.
• Strong attention to detail and a methodical approach to document management.
• Ability to prioritise workloads and meet deadlines within a fast-paced site environment.
• Confident communicating with site teams, subcontractors, consultants and project management.
• Flexible and adaptable, with the ability to respond to changing project requirements.

This is a great opportunity for an experienced Document Controller with Procore experience to join a major data centre project on a contract basis. The role would suit someone who enjoys a busy site environment and can take ownership of the document control process while working closely with the wider project team