Document Controller

Costain Group; Newcastle upon Tyne; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading infrastructure firm in Newcastle upon Tyne is seeking a Document Controller to join their team. The role involves managing documents related to significant water sector projects, ensuring compliance and proper execution. Candidates should have relevant experience and strong organizational skills. Proficiency in MS Office and familiarity with document management software are essential. This is primarily an office-based position with potential site visits.

Benefits

Support for career development

Inclusive employer policy

Qualifications

• Previous experience in document control within engineering or construction.
• Familiarity with document control software and databases.
• Strong organizational skills to handle multiple tasks.

Responsibilities

• Receive and catalogue documents ensuring accessibility.
• Maintain records of documents and revisions.
• Facilitate distribution and manage document reviews.

Skills

Document control experience

Attention to detail

Time management

MS Office proficiency

Education

Diploma or associated degree in Business Administration

Tools

ProjectWise

SharePoint

Job description

Newcastle Upon Tyne, Tyne and Wear, United Kingdom (On-site)

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Job Info

• Job Identification 102008
• Job Category Project Management
• Posting Date 01/29/2026, 02:44 PM
• Locations NE4 7YA (On-site)
• Contract Type Permanent
• Driving Required Yes
• Security Clearance Required No

Job Description

Due to significant growth in our water sector, we are recruiting for a Document Controller to join our delivery team, working on theNorthumbrian WaterFramework.

Costain have won extensive work across the water sector this year to support the AMP 8 investment cycle. We have been appointed by Northumbrian Water to the Living Water Enterprise to help shape and deliver its strategic infrastructure upgrade programme with contracts valued up to c.£670m to Costain over the next 15 years.

The Document Control/Information Management Department plays a pivotal role in ensuring the efficientmanagement,security,andaccessibilityofdocumentsandinformationacrossallprojectsand operational levels. This department is central to the company's ability to execute projects effectively,regulatory requirements, and maintain high standards of quality and efficiency.

This role is primarily office-based, with the potential for occasional visits to project sites.

Responsibilities

• DocumentProcessing:Receive,catalogue,andstoredocumentsinphysicalordigitalformats ensuring they are accessible and correctly filed according to the document control procedures
• DataManagement:Maintainrecordsofalldocumentsandrevisions,includingdrawings, reports,and project correspondence, ensuring the most current and accurate versions are available
• Distribution and Control: Facilitate the distribution of documents to project teams, clients, and stakeholders, managingtheprocessofdocumentreviewandapprovals,ensuringtimelyupdatesand distributions.
• Compliance:Ensureallprojectdocumentationcomplieswithcompanypolicies,industry standards,and regulatory requirements
• Collaboration:Workcloselywithprojectteams,includingengineers,projectmanagers,andother stakeholders, to ensure efficient document control support
• Reporting:Generatereportsondocumentstatus,compliance,andothermetricsforproject managers and senior management
• Archiving:Assistinthearchivingofprojectdocumentsandrecordsinaccordancewithlegaland company requirements, ensuring they are securely stored and retrievable

Qualifications

• Previousexperienceindocumentcontrol,preferablywithinanengineering,construction,or technical environment
• Familiaritywithdocumentcontrolsoftwareanddatabase systems
• Strongorganisationalandtime-managementskills,withtheabilitytohandlemultipletasks simultaneously
• Attentiontodetailandcommitment to accuracy
• Proficient in MS Office applications and electronic document management systems (ProjectWise & SharePoint)
• Abilitytoworkindependentlyandaspart ofateam
• AdiplomaorassociatedegreeinBusinessAdministration,InformationManagement (desirable but not essential)

About Us

About Us

Costain helps to improve people’s lives with integrated, leading edge, smart infrastructure solutions across the UK’s energy, water, transportation and defence markets. We help our clients improve their business performance by increasing capacity, improving customer service, safeguarding security, enhancing resilience, decarbonising and delivering increased efficiency. Our vision is to be the UK’s leading smart infrastructure solutions company. We will achieve this by focusing on blue chip clients whose major spending plans are underpinned by strategic national needs, regulatory commitments, legislation or essential performance requirements. We offer our clients leading edge solutions that are digitally optimised through the following five services which cover the whole lifecycle of their assets: future-shaping strategic consultancy; consultancy and advisory; digital technology solutions; asset optimisation and complex programme delivery. Our culture and values underpin everything we do. Costain appreciate the time and effort taken when applying for one of our positions but, due to the high volume of responses, we are unable to provide individual feedback on candidates at application phase. We do share individual feedback following an interview .

A Disability Confident employer will generally offer an interview to any applicant that disclose they have a disability and meets the minimum criteria for the job as defined by the employer.

It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people.

For more details please go tothe Disability Confident website:
https://www.gov.uk/government/collections/disability-confident-campaign