Document Controller

Fawkes & Reece Group; Manchester; On-site; GBP 40,000 - 48,000; Full time

Benefits offered by this job

Pension scheme up to 7%

Private healthcare

26 days holiday (+3 via salary sacrif.

Personal development plans

Additional company benefits

Job summary

Fawkes & Reece Group in Manchester seeks an experienced Document Controller to oversee company information systems and site documentation across flagship projects.

You will manage Asite CDE, run QA checks, train teams, and provide status reports. The role requires strong MS Office skills, 5+ years in construction, and the ability to manage external contributors and deadlines.

Qualifications

• 5 years Document Controller experience in construction sector.
• Ideally working knowledge of Asite.
• Experience working for a main contractor or a consultant within construction.
• Ideally understanding of the Building Safety Act process and the stages of design to development.
• Capable of taking ownership of tasks and communicating outcomes with clarity.

Responsibilities

• Oversee and manage the document control on projects to ensure compliance with company standards.
• Administer the Asite CDE including Workspaces, User Rights, Workflows, and dashboards.
• Carry out QA checks, status changes, distribution, comments and markup of design information.
• Liaise with project teams to ensure understanding of document control procedures.
• Provide training on document control requirements and system use.
• Generate regular reports on document status, blockages, and approvals.

Skills

Document Controller

Construction sector experience

Building Safety Act knowledge

Stakeholder communication

MS Office proficiency

Tools

Asite

MS Office (Excel)

Job description

Exciting new opportunity for an experienced Document Controller to join a leading Tier 1 principal contractor and developer in Manchester.

Due to the award of contracts valued in excess of 250m for major commercial & residential developments in Manchester, a brand new job opportunity is available for an experienced Document Controller to join a thriving, dynamic team to work on a flagship high end complex building project in Manchester.

Reporting to the Technical Director, you will be responsible for overseeing & management of the company information systems and site documentation.

Document Controller responsibilities include:

• Manage the requirements for document control on one or more projects to ensure implementation and compliance to standards established within the company protocol documents.
• Manage the Asite CDE, including but not limited to, all Workspaces/Workspace Templates, User Rights, Workflows, Configurable Auto-fetch Attributes, Status Codes, Project Forms, Reports and Global/Individual Dashboards.
• Undertake QA Checks, Status Changes, Distribution, Commenting and Mark-up of Design Information
• Liaise with project teams and all associated with the project to ensure they have a full understanding of document control and system procedures.
• Provide training and instruction as required such that the document control requirements are met.
• Manage the experience of the team to ensure positive relationships are established and maintained.
• Provide regular reports illustrating status of documents issued and approved, as well as clearly identifying blockages within Workflows.
• Ensure completion of O&M Manuals in line with project requirements, liaise with external providers, project stakeholders, site team, clients, consultants and subcontractors.
• Provide training and instruction across multiple projects to ensure established requirements are met, including the hosting of Asite workshops at project inception.
• Ensuring the procedures are fully implemented to meet the requirements of the business.
• Identifying contractual requirements in relation to document control, to ensure work is carried out in accordance with client and project requirements.

Experience required for Bid Writer

• 5 years Document Controller experience in construction sector
• Ideally working knowledge of Asite
• Experience working for a main contractor or a consultant within construction
• Ideally understanding of the Building Safety Act process and the stages of design to development
• Capable of taking ownership of tasks and communicating outcomes with clarity.

• Comfortable and confident in developing strong personal relationships with clients, consultants, and staff.

• Comfortable and confident in the management of external contributors to the design and delivery process.

• Ability to prioritize, mange time effectively & see tasks through to completion, with excellent planning and organisational skills, accurateness and diligence.

• Excellent communication and coordination skills, with the ability to work at pace under pressure
• Proficiency in MS Office platforms; Excel and have strong time management skills

Salary & Package on offer:

• Base salary of 40,000 - 48,000 (dependent on length of experience/ seniority)
• Excellent Pension Scheme up to 7%
• Private healthcare
• 26 days holiday plus opportunity to add another 3 (salary sacrifice scheme)
• 12 Month personal development plans
• Additional company benefits.