Document Controller

Adecco; Leeds; Hybrid; GBP 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a Document Controller to support a critical infrastructure project. This role involves managing the Document Management System (DMS) and ensuring effective documentation flow between contractors and the client. The ideal candidate will have strong communication skills and experience in document control for major construction projects. Join a dynamic team that plays a vital role in delivering clean energy solutions and contribute to a project that impacts one million homes and businesses. This position offers the chance to work flexibly while traveling to key locations as needed.

Qualifications

• Previous Document Control experience is essential.
• Experience with major construction or utility projects required.

Responsibilities

• Support the management of the Document Management System (DMS).
• Liaise with contractors to ensure effective document control.

Skills

Document Control

Communication Skills

IT Literacy

Multitasking

ISO 9001 2015

BIM Knowledge

Education

HND in Business Discipline

Tools

ACC/Autodesk

SharePoint

Job description

2 days ago Be among the first 25 applicants

Direct message the job poster from Adecco

*** Document Controller (Electrical Engineering) ***

6 Months (with a view to extend)

Home Based but with travel to Leeds, County Durham or Edinburgh

Job Purpose:

The Eastern Green Link 1 (EGL1) Project is a critical infrastructure project that will facilitate the transmission of electricity for one million homes and businesses, with clean, green energy from Scotland to homes and businesses in England and Wales. This Scottish Power Transmission JV Project will significantly contribute towards targets in the government’s Energy Security Strategy and delivery of net zero.

What you’ll be doing:

Reporting to the Document Controller Lead, the EGL1 Document Controller will support the Lead Document Controller with the day-to-day management of the document management system (DMS), which during the Construction stage needs to accommodate the increase in activity associated with the documentation flow between the Contractors and the Client (i.e. the JV) and the increase in administration. The Document Controller will support regular reviews of the existing DMS, and help implement any required changes to ensure that it remains “fit for purpose” for the EGL1 project.

The bulk of documentation will originate from the EPC contractors, but there will also be a significant volume of JV internal documentation. Both Contractors (Cables and Converter) will utilise EGL1 hosted ACC Docs, as the CDE and Fast draft (for Commercial contract information). Also, Converter Station works will be utilising Building Information Modelling (BIM), which also be hosted on ACC Docs.

Key, minimum DMS considerations include:

Centralized Repository, Document Versioning, Retrieval & Search, Lifecycle Management, Collaboration, Access Control, Audit Trails and Compliance, Metadata, Doc review and Approval Workflows, Document Distribution and Publishing, Integration with Other Systems (other than BIM, such as Fastdraft), Reporting and Analytics, and Scalability/ and Performance.

Throughout the project lifecycle, you will support the ongoing development of the EGL1 DMS, associated Project Execution Plan process updates (PEP), and liaison with the Workstream leads, to ensure an effective support.

Support the EGL1 Workstream leads, Project Managers, and Project Construction Teams, responsible for providing support for the development and delivery of the EGL1 Project.

The role holder will assist with key project management responsibilities as well as supporting the onboarding and training of new staff with the EGL1 DMS.

Key Accountabilities:

• Team contacts for the EGL1 DMS (process, access, training, communication, system development) including resolving issues as they arise on a daily basis.
• Support the ongoing document management system (DMS) processes and procedures review and development.
• Supporting the seamless implementation of any changes from the existing DMS arising from the initial and ongoing reviews.
• Liaising with the main works Contractor’s document controllers to ensure effective control of contractual documents between the Contractors and EGL1.
• Management of DMS access permissions and distribution lists.
• Provision of management information pertaining to document control.
• Provision of guidance and assistance to the JV team, working collaboratively with the workstream leads to encourage good practice and effective use of the DMS.
• Throughout the project lifecycle, responsible for ensuring that access control is monitored effectively and updated in line with the business goals and objectives.
• Ongoing user training and support.
• Support other PMO related areas as required.
• Coordinate final project archive

Requirements

We are looking for individuals with good inter-personal and communication skills and the ability to form effective working relationships with other individuals, workstreams, and businesses.

To be successful in this position you will need to demonstrate as a minimum:

• HND or equivalent in business discipline/related area and/or previous Document Control experience
• Significant experience of ACC/Autodesk, SharePoint systems
• Experience in a Document Control role for major construction or utility construction projects
• Ability to multitask, prioritise workload effectively, and work efficiently to meet deadlines
• High degree of IT literacy
• Experience in ISO 9001 2015 and ISO 9001 19650 (BIM)
• Strong communication skills with experience of dealing with people at varying levels across the business
• Proactively assist in the resolution of issues.
• Proven ability to work in a team environment.
• Enthusiastic and flexible approach to work.
• Capacity of Empathy and good relationship skills.
• Significant experience in final file / Project handover process

Planning & organising

• Maintain access permissions and project DMS access database.
• Develop and maintain relationships with project teams and contractors
• Travel within EGL1 geographical business area where required

Note – if you do not hear back within 48 hours of applying, please assume you have been unsuccessful on this occasion, however, we will have your CV and contact details on files should something more suitable arise.

Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone’s chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Engineering and Distribution

• Industries

  Utilities, Services for Renewable Energy, and Electric Power Transmission, Control, and Distribution

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