Document Controller

Foster + Partners; Greater London; On-site; GBP 32,000 - 45,000; Full time

Job summary

Foster + Partners is seeking a Document Controller to support the smooth delivery of design projects by managing and organizing critical project information. You will work with project teams to ensure documents are accurately recorded, accessible and aligned with quality standards across clients, consultants and internal teams.

The role involves registering drawings, reports, specifications and submittals, liaising with internal and external teams, and using systems like Newforma or other

Qualifications

• Experience in document control within AEC projects.
• Ability to register and maintain drawings, reports, RFIs, submittals and other project documentation.
• Understanding of drawing lifecycles and project stages within the AEC industry.

Responsibilities

• Register and maintain drawings, reports, specifications, RFIs, submittals and other project documentation accurately within company systems.
• Liaise with project teams and external consultants regarding document submissions and updates.
• Assist with issuing and tracking of project information using document management systems.
• Support adherence to quality standards and best practices across projects.

Skills

Document control

Attention to detail

Stakeholder communication

Deadline management

Microsoft Excel

Tools

Aconex

BIM 360

ProjectWise

Job description

As a Document Controller at Foster + Partners, you will play a vital role in supporting the smooth delivery of design projects by managing, organising and tracking critical project information. Working closely with project teams, you will ensure documents are accurately recorded, accessible and aligned with quality standards, helping to keep collaboration seamless across clients, consultants and internal teams.

This role is ideal if you want to:

• Support document control procedures and workflows to run smoothly across projects.
• Register and maintain drawings, reports, specifications, RFIs, submittals and other project documentation accurately within company systems.
• Liaise with internal teams and external consultants regarding document submissions and information updates where required.
• Assist with the timely issuance and tracking of project information using Newforma and associated third-party platforms.
• Gain exposure to the full project lifecycle within the AEC industry.

What you will bring to the team:

• Strong organisational and time management skills with great attention to detail.
• Confidence communicating with a range of stakeholders.
• Ability to set and achieve deadlines and communicate progress effectively towards meeting those deadlines.
• Understanding contract administration processes and the handling of associated project documentation.
• Good understanding of drawing lifecycles, document control processes and project stages within the AEC (Architecture, Engineering and Construction) industry.
• Working knowledge of tools such as Microsoft Excel and document management platforms such as Aconex, BIM 360 and ProjectWise is desirable.
• Legally entitled to work in the country in which the position is based.

What we offer:

We offer a benefits package designed to help you thrive professionally and personally. This includes: private medical insurance for you and your family; life assurance; personal travel insurance; access to a range of wellbeing support, comprising virtual GP services, mental health support and lifestyle coaching; as well as discount programmes for various retailers. On our London campus, we have subsidised catering facilities and host regular social events, and sports activities, for everyone to enjoy.

To support you in building a meaningful career, the practice offers opportunities to develop both your technical and non-technical skills through continuous learning, professional development support, and knowledge sharing and insights from experienced colleagues.

If our designs spark your curiosity and you would like to contribute to solving complex challenges with local and global impact, we invite you to join our team. You’ll be challenged and inspired, collaborating on extraordinary projects in an environment designed to cultivate excellence.

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