Document Controller

FERROVIAL CONSTRUCTION (UK) LIMITED; Birmingham; On-site; GBP 30,000 - 46,000; Full time

Job summary

Ferrovial Construction (UK) Limited is seeking a Document Controller in Birmingham to manage and maintain document control across project teams. The role emphasizes EDMS proficiency, accurate filing, and ensuring a single source of truth in Asite.

The successful candidate will configure document control settings, mentor new starters, and support project teams with reporting and data integrity while complying with regulatory and project requirements.

Qualifications

• Experience in managing and maintaining document control processes.
• Experience with EDMS and document management best practices.
• Hands-on with Asite (System Admin).
• Ability to train and mentor new starters on document control processes.

Responsibilities

• Maintain and update project documentation per standards.
• Ensure filing, retrieval and distribution of documents across teams.
• Monitor document workflows and approvals within EDMS.
• Act as primary EDMS queries contact.
• Configure and manage Asite settings and other platforms.

Skills

Communication

Organisational skills

Attention to detail

Deadline driven

Team collaboration

Mentoring/training

EDMS

Document control

Education

Document Control Certification

Tools

Asite

Excel (formulas/macros)

Power BI

EDMS systems

ProjectWise

Job description

We are seeking a Document Controller with a proven track record in managing and maintaining document control processes. The ideal candidate will have experience in document control, Electronic Document Management Systems (EDMS), and possess good communication and organisational abilities.

Key Responsibilities:

• Maintain and update project documentation in compliance with company standards.
• Ensure accurate filing, retrieval, and distribution of documents across teams.
• Monitor document workflows and approvals within EDMS systems.
• Act as the primary point of contact for EDMS-related queries.
• Configure and manage document control settings in Asite and other platforms.
• Train and mentor new starters on document control processes and EDMS systems.
• Provide ongoing support to project teams on document management best practices.
• Ensure all documentation meets regulatory and project requirements.
• Conduct periodic audits to maintain data integrity and compliance.
• Liaise with internal teams, contractors, and clients to ensure smooth document flow.
• Support project managers with reporting and document status updates.
• Work across multiple platforms and systems to ensure consistency of data.
• Verify that all project information is captured and consolidated within Asite, maintaining a single source of truth for documentation.

Department:

Information Management

Reports to:

Document Control Manager

Location:

Birmingham

Key Skills and qualifications:

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to create formulas and macros in Microsoft Excel
• Ability to manage large volumes of documentation accurately and efficiently.
• Desirable: Experience with Power BI
• Good communication and interpersonal skills.
• Strong attention to detail and organisational ability.
• Ability to work under pressure and meet deadlines.
• Desirable: experience in document control within construction, engineering, or related sectors.
• Good knowledge of EDMS platforms.
• Essential: Hands-on experience with Asite (System Admin).
• Desirable: Familiarity with EB and ProjectWise.
• Certification in Document Control or EDMS systems (advantageous).

Key relationships:

Operational Delivery Teams, Design, Planning, Construction, Information Management, Quality & Assurance.

Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties.

Seize the challenge. Move the world together! Innovative, creative, respectful, and diverse are some of the ways we describe ourselves. We are motivated by challenges, and we collaborate across our business units to move the world together. Your journey to a fulfilling career starts here!

Ferrovial is an equal opportunity employer. We treat all jobs applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information (each, a Protected Class ), or any other protected class in accordance with applicable laws.