Document Controller

Archi-Tech Network; Greater London; On-site; GBP 30,000 - 42,000; Full time

Job summary

ArchiTech Network in partnership with ArchiTypes is hiring a Document Controller for KPF’s London Covent Garden studio. You will join a leading architectural practice, supporting project teams with organised, controlled information for high-profile international projects.

The role involves managing drawings, RFIs, submittals and project correspondence, ensuring the latest approved information is used. Aconex/Procore/SharePoint experience is highly valued.

Qualifications

• 1–3 years of experience in Document Control or Construction Administration
• Experience in architecture, construction, engineering or built environment helps
• Strong organisational and communication skills

Responsibilities

• Organise and maintain drawings, specifications, RFIs and submittals
• Manage document classification, storage and retrieval per standards
• Coordinate information distribution across project teams
• Track revisions, approvals, and document status
• Maintain accurate document registers and ensure latest information is used
• Provide guidance on document control processes to project teams

Skills

Document control

Construction administration

Project support

Tools

Aconex

Procore

SharePoint

e-Builder

CMiC

ProjectSight

Job description

ArchiTypes, in partnership with Archi-Tech Network, is working exclusively with KPF (Kohn Pedersen Fox) to hire a Document Controller into their London studio.

KPF is one of the world’s leading architecture practices, recognised globally for delivering major commercial, mixed-use, residential, workplace and urban projects across some of the world’s most prominent cities.

This is an opportunity to join an exceptional design business from their Covent Garden studio, working alongside highly experienced architects and project teams on complex, high-profile international projects.

For someone looking to build a long-term career in Document Control, Construction Administration or Information Management, it’s a brilliant environment to learn, develop and gain exposure to genuinely significant projects.

The role

As Document Controller, you’ll support KPF’s project teams by making sure project information is organised, accurate, controlled and available to the right people at the right time.

You’ll be responsible for:

• Organising and maintaining construction drawings, specifications, RFIs, submittals and project correspondence
• Managing document classification, storage and retrieval in line with KPF standards
• Coordinating the distribution of information across internal and external project teams
• Tracking revisions, approvals and document status
• Maintaining accurate and up-to-date document registers
• Ensuring teams are working from the latest approved information
• Supporting architects and project teams with document management systems and processes
• Helping maintain consistency and quality across project information
• Providing guidance to project teams on document control processes where required

What KPF are looking for

You’ll ideally have:

• Around 1–3 years’ experience in Document Control, Construction Administration or a similar project support role
• Experience within architecture, construction, engineering or the wider built environment
• Strong organisational skills and excellent attention to detail
• Confidence managing multiple tasks across busy project teams
• Strong written and verbal communication skills
• A proactive and professional approach

Experience with systems such as Aconex, Procore, SharePoint, e-Builder, CMiC, ProjectSight or similar platforms would be highly beneficial.

Experience working with construction documentation, RFIs, submittals, drawing registers or quality-management processes would also be useful.

Why KPF?

This is the real selling point.

You’ll be joining one of the most respected names in global architecture and gaining exposure to:

• Major international projects
• Complex multidisciplinary design environments
• High-performing architectural and technical teams
• Structured project and information-management processes
• A globally recognised name on your CV
• Genuine opportunities to develop within Document Control and wider Information Management

For someone relatively early in their career, this is the kind of environment that can accelerate your development significantly.

Package

The role is based from KPF’s Covent Garden studio in London and requires 5 days per week in the office.

If you have Document Control, Construction Administration or project information experience and want to join one of the world’s leading architecture practices, we’d love to hear from you.