Document Controller

Capstone Recruitment UK; Greater London; On-site; GBP 30,000 - 42,000; Full time

Job summary

Capstone Recruitment UK is partnering with a development, project and cost management consultancy to hire a Document Controller for a super-prime residential scheme in Central London. The role focuses on luxury interior fit-out, with bespoke finishes and international procurement, requiring precise document management to support delivery on site.

You will manage filing, versioning and distribution through the project’s document management system, ensuring the team and trades have access to the

Qualifications

• Experience as a Document Controller within construction.
• Experience on high-end residential, hospitality or interior fit-out projects is advantageous.
• Proficient with document management systems (Aconex/Asite/Viewpoint).
• Understanding of drawing revisions and information distribution.
• Strong organisational skills and attention to detail.
• Clear communication with multiple stakeholders.

Responsibilities

• Maintain project documentation with version control.
• Upload, issue and track drawings, submissions and records in the DMS.
• Ensure the team and trades have access to latest approved information.
• Maintain document registers, submission schedules and trackers.
• Coordinate document flow between client, consultants, contractors and suppliers.
• Support meetings with minutes and action logs.
• Maintain records for internationally procured materials and specialist packages.
• Assist with handover documentation including as-built drawings and O&M manuals.

Skills

Organisational skills

Attention to detail

Communication

MS Office

Document control

On-site coordination

Stakeholder follow-up

Tools

Aconex

Asite

Viewpoint 4Projects

Job description

Document Controller – Super-Prime Residential

Location: Central London – site based

Contract: Outside IR35, 12 months

The Opportunity

A development, project and cost management consultancy is seeking a Document Controller to support the delivery of a super-prime residential scheme in Central London.

The role will focus on luxury interior fit-out, including bespoke finishes and specialist wellness and leisure facilities. With materials and services procured internationally, accurate document management and coordination will be essential to support project delivery.

Key Responsibilities

• Manage and maintain project documentation, ensuring accurate filing, version control and distribution.
• Upload, issue and track drawings, technical submissions, correspondence and other records through the project’s document management system.
• Ensure the project team and trade contractors have access to the latest approved information.
• Maintain document registers, submission schedules and trackers, following up on outstanding information to avoid delays.
• Coordinate document flow between the client, consultants, contractors and specialist suppliers.
• Support the project team with meeting minutes, action logs, progress trackers and general administration.
• Maintain records relating to internationally procured materials and specialist packages.
• Support the collation of handover documentation, including as-built drawings and operation and maintenance manuals.

Experience Required

• Previous experience as a Document Controller within construction.
• Experience on high-end residential, hospitality or interior fit-out projects would be advantageous.
• Working knowledge of document management systems such as Aconex, Asite, Viewpoint 4Projects or similar.
• Understanding of drawing revisions, document approval processes and information distribution.
• Strong organisational skills and attention to detail.
• Clear communication skills and the ability to follow up with multiple stakeholders.
• Proficiency in Microsoft Office and confidence using digital reporting and tracking tools.
• Ability to work on site within a busy project delivery team.

• Seniority Level

  Entry level

• Industry

  • Construction

• Employment Type

  Contract

• Skills