Document Controller

Daniel Owen Ltd; Essex; On-site; GBP 32,000 - 39,000; Full time

Job summary

Daniel Owen Ltd. is seeking a proactive Document Controller to support the Contracts Team from its Waltham Abbey base. The role is permanent, with a salary of up to £35,000 per year, and involves managing documents across multiple portals and maintaining training records.

The successful candidate will have strong IT skills, experience with document portals, and excellent organisational abilities to ensure accurate filing, archiving and distribution of critical project documents.

Qualifications

• Construction experience preferred.
• Proficient in using a computer.
• Strong knowledge of Microsoft Office and Excel.
• Excellent organisation skills.
• Exceptional attention to detail.
• A team player.
• Familiar with document submittal portals such as Asite, Aconex, Viewpoint, 4Projects/Procore, Dalux.

Responsibilities

• Provide admin support to the Contracts Team (filing, archiving, scanning, etc).
• Download and distribute construction documents, and upload to project portals (Aconex, Asite, 4Projects/Viewpoint, Procore, Dalux).
• Ensure compliance with documentation procedures.
• Log document requests and distribution as needed.
• Sort, store, and retrieve electronic and hard copy documents.
• Book inductions.
• Save site reports on server.
• Maintain and update training matrix.
• Book training sessions.
• Fieldwire backup.
• Log & track internal NCRs.
• Document chasing - ITP/WIRs etc.
• Assist the Office Manager and, if required, Accounts and Procurement.

Skills

Computer proficiency

Microsoft Office & Excel

Organisational skills

Attention to detail

Team player

Tools

Asite

Aconex

Viewpoint

4Projects

Procore

Dalux

Job description

Document Controller

Based in Waltham Abbey

Permanent

Paying up to £35,000

Initial Document Control Responsibilities:

• Administrative support to the Contracts Team (e.g., filing, archiving, scanning, etc).
• Downloading and distribution of construction documents, including uploading to various project information portals (Aconex, Asite, 4Projects/Viewpoint, Procore, Dalux and others).
• Comply with documentation procedures.
• Log document requests and distribution as needed.
• Sorting, storing, and retrieving electronic and hard copy documents.
• Booking inductions
• Saving site reports on server
• Maintaining and updating the training matrix
• Booking Training
• Fieldwire backup
• Logging & tracking internal NCRs
• Document chasing - ITP/WIRs etc
• Assisting the Office Manager
• Assisting Accounts and Procurement if required.

Qualifications / Experience / Requirements:

• Construction experience preferred.
• Proficient in using a computer.
• Strong knowledge of Microsoft Office and Excel.
• Excellent organisation skills.
• Exceptional attention to detail.
• A team player.
• Good knowledge and experience in using at least one document submittal portals (e.g. Asite, Aconex, Viewpoint, 4P, Procore, Dalux, etc.).