Document Controller

United Living Group; England; On-site; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Bike to work scheme

Company pension

Life insurance

Private medical insurance

Wellness programmes

Job summary

United Infrastructure is seeking a Document Controller to support the Energy Team with project lifecycle activities, including document management, reporting, and EDRMS maintenance. You will be the link between the project and other departments, ensuring templates, formats, and best practices are followed.

The role involves managing document registers, controlling document flow, liaising with stakeholders, and producing regular status reports. Experience in Oil & Gas infrastructure is essential.

Qualifications

• Experience in a professional Document Control role.
• Excellent interpersonal skills and ability to communicate with people at all levels.
• Knowledge and experience of operating IT systems (Word, Excel, Outlook).
• Knowledge of Electronic Document Management Systems such as Aconex and SharePoint.
• Strong ability to liaise with teams and troubleshoot document issues.
• Minimum of 2 years’ experience in Oil and Gas Infrastructure Sector.

Responsibilities

• Provide a link between the project and other departments, supporting document formatting, templates, and best practices.
• Manage document versions and ensure latest versions are accessible.
• Liaise with project team and external parties; distribute information securely.
• Own the assigned project document registers, document management systems and processes.
• Manage flow of documents and information across projects and various document types.
• Provide accurate, up-to-date status of information/document flow on request.
• Advise on next review/approval phase based on planned dates and review cycles.
• Check outgoing documentation for consistency, format and document numbering before client transmittal.
• Maintain Client CDE (F Drive/SharePoint) and ensure data transfer to UI folders at contract completion.
• Allocate document numbers per procedure.
• Review document details prior to issue (doc number, revision, status, title, date, numbering, headers/footers, template, signatures).
• Train team members on document management processes and systems.
• Prepare regular and ad-hoc project reports when required.

Skills

Document control

Interpersonal skills

Communication

IT systems proficiency (Word/Excel/Out

SharePoint/Aconex

Oil & Gas sector experience

Tools

Aconex

SharePoint

Microsoft Word

Microsoft Excel

Outlook

Job description

United Infrastructure is recruiting for a Document Controller to work with the Energy Team. As the project document controller, you will be supporting the Contracts manager with activities related to the project lifecycle, including document management, project reporting and maintenance of the Electronic Documents Management system.

United Infrastructure is recruiting for a Document Controller to work with the Energy Team. As the project document controller, you will be supporting the Contracts manager with activities related to the project lifecycle, including document management, project reporting and maintenance of the Electronic Documents Management system.

As a United Infrastructure Document Controller

• You will provide a valuable link between the project and other departments, supporting the project team assisting with document formatting, templates, and best practices.
• Manage document versions and ensuring that the latest versions are always accessible
• Liaising with all levels of the project team and potentially external parties. and distributing project related information in an appropriate secure manner
• You will be the owner of the assigned project document registers, document management systems and processes
• You will manage and control the flow of documents and information on projects, Project documents will include deliverables, technical queries, vendor / other third party or sub-contractor documents, client documents and commercial documents and communications
• You will be able to provide an accurate and up-to‑date status of the information / document flow whenever requested
• You will be pro‑active in advising when the next review / approval phase of a document is expected based on planned dates provided by the project team and review cycle timeframe with the clients
• You will check outgoing documentation for consistency, format and document numbering before transmittal to our clients
• Maintain (F Drive/SharePoint and/or Client CDE). Ensure information stored on Client's CDE is permanently available or transferred to the UI operational project folders prior to contract completion.
• Allocate document numbers as per the UI or Client specified Document Numbering procedure.
• Review document details, ensure they are correct prior to issue (e.g. doc number, revision, status (reason for issue), title, date, page numbering, header, footer, template used, print set-up, signatures).
• Train team members on document management processes and systems
• Preparing both regular and ad‑hoc reports on projects when required

Qualifications

• Experience in a professional Document Control role
• Excellent interpersonal skills and the ability to communicate with people at all levels
• Knowledge and experience of operating IT systems, i.e., Microsoft Word, Excel and Outlook.
• Knowledge of Electronic Document Management Systems such as Aconex and SharePoint
• Strong ability to liaise with teams and troubleshoot document issues.
• Essential, Minimum of 2 years’ experience working in the Oil and Gas Infrastructure Sector
• Exceptional administration and organisation skills for document storage and upkeep of document register
• Proactive and assertive for chasing and expediting documents

Benefits

• Bike to work scheme
• Company pension
• Life insurance
• Private medical insurance
• Wellness programmes