Energy Project Document Controller

United Living Group; England; On-site; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Bike to work scheme

Company pension

Life insurance

Private medical insurance

Wellness programmes

Job summary

United Infrastructure is seeking a Document Controller to support the Energy Team with project lifecycle activities, including document management, reporting, and EDRMS maintenance. You will be the link between the project and other departments, ensuring templates, formats, and best practices are followed.

The role involves managing document registers, controlling document flow, liaising with stakeholders, and producing regular status reports. Experience in Oil & Gas infrastructure is essential.

Qualifications

• Experience in a professional Document Control role.
• Excellent interpersonal skills and ability to communicate with people at all levels.
• Knowledge and experience of operating IT systems (Word, Excel, Outlook).
• Knowledge of Electronic Document Management Systems such as Aconex and SharePoint.
• Strong ability to liaise with teams and troubleshoot document issues.
• Minimum of 2 years’ experience in Oil and Gas Infrastructure Sector.

Responsibilities

• Provide a link between the project and other departments, supporting document formatting, templates, and best practices.
• Manage document versions and ensure latest versions are accessible.
• Liaise with project team and external parties; distribute information securely.
• Own the assigned project document registers, document management systems and processes.
• Manage flow of documents and information across projects and various document types.
• Provide accurate, up-to-date status of information/document flow on request.
• Advise on next review/approval phase based on planned dates and review cycles.
• Check outgoing documentation for consistency, format and document numbering before client transmittal.
• Maintain Client CDE (F Drive/SharePoint) and ensure data transfer to UI folders at contract completion.
• Allocate document numbers per procedure.
• Review document details prior to issue (doc number, revision, status, title, date, numbering, headers/footers, template, signatures).
• Train team members on document management processes and systems.
• Prepare regular and ad-hoc project reports when required.

Skills

Document control

Interpersonal skills

Communication

IT systems proficiency (Word/Excel/Out

SharePoint/Aconex

Oil & Gas sector experience

Tools

Aconex

SharePoint

Microsoft Word

Microsoft Excel

Outlook

Job description

United Infrastructure is seeking a Document Controller to support the Energy Team with project lifecycle activities, including document management, reporting, and EDRMS maintenance. You will be the link between the project and other departments, ensuring templates, formats, and best practices are followed.

The role involves managing document registers, controlling document flow, liaising with stakeholders, and producing regular status reports. Experience in Oil & Gas infrastructure is essential.