Energy Infrastructure Project Document Controller

United Infrastructure Ltd; England; On-site; GBP 25,000 - 40,000; Full time

Job summary

United Infrastructure Ltd is seeking a dedicated Document Controller to support the Energy Team and project lifecycle. You will manage document control, maintain electronic document systems, and ensure accurate, timely reporting across projects.

Join a dynamic, expanding business delivering critical infrastructure across utilities and social sectors in the UK. This role emphasizes governance, version control, and secure information handling.

Responsibilities

• Provide a valuable link between the project and other departments, supporting the project team with document formatting, templates, and best practices.
• Manage document versions and ensure that the latest versions are always accessible.
• Liaising with all levels of the project team and potentially external parties, and distributing project related information in an appropriate secure manner.
• Be the owner of the assigned project document registers, document management systems and processes.
• Manage and control the flow of documents and information on projects, including deliverables, technical queries, vendor/other third party or sub-contractor documents, client documents and communications.
• Provide an accurate and up-to-date status of the information/document flow whenever requested.
• Advise when the next review/approval phase of a document is expected based on planned dates and review cycles with clients.
• Check outgoing documentation for consistency, format and document numbering before transmittal to clients.
• Maintain (F Drive/SharePoint and/or Client CDE); ensure information stored on Client's CDE is available or transferred to UI folders prior to contract completion.
• Allocate document numbers as per UI or Client numbering procedure.
• Review document details before issue (doc number, revision, status, title, date, page numbering, header, footer, template, print setup, signatures).
• Train team members on document management processes and systems.
• Prepare both regular and ad-hoc reports on projects when required.

Job description

United Infrastructure Ltd is seeking a dedicated Document Controller to support the Energy Team and project lifecycle. You will manage document control, maintain electronic document systems, and ensure accurate, timely reporting across projects.

Join a dynamic, expanding business delivering critical infrastructure across utilities and social sectors in the UK. This role emphasizes governance, version control, and secure information handling.